JOB PURPOSE AND SCOPE OF WORK (SOW):
Reporting to
Programme Specialist (Resilience),
the Project Associate
in close coordination with the Programme Analyst (Resilience),
will support in driving the implementation of the initiative in Vadnagar. This role will be central to coordinating and executing project activities on the ground. S/he will ensure smooth delivery of key project components and maintain oversight across all phases. The PAs
work will focus on timely implementation, monitoring, and stakeholder alignment.
The
Project
Associate
will perform the following services:
Duties and Responsibilities:
(1) Serving as the main point of contact in Vadnagar for the project and overseeing timely execution of activities in alignment with project objectives, results framework and budgetary constraints. This includes developing detailed work plans, timelines, and resource allocation for promotion of tourism through access to clean energy, facilitation of accessibility of Anganwadi workers (AWCs) through e-bikes; (2) Coordinating with key stakeholders, including district administration, municipal engineers, district education department, tourism and culture department etc. Additionally, conducting stakeholder mapping to identify and engage relevant partners (local and technical) for streamlined project execution; (3) Assisting the District/City level administration, National Coordinator and UNDP
Action for Climate and Environment Unit in interfacing with other vendors and responsible parties in connection with the implementation of the project; (4) Collaborating with partner organizations to execute various project activities while offering essential guidance and technical support, if required; (5) Monitoring project progress, documenting its impact, and preparing evidence-based updates and reports, including success stories. This can be achieved by conducting field visits to verify the quality and functionality of clean energy deployments, and e-bikes; (6) Maintaining regular communication with UNDP
office and state government throughout the course of the project; (7) Identifying and flag deviations from the approved timelines and project deliverables, anticipate gaps or delays, and take necessary steps for grievance redressal to ensure smooth implementation; (8) Drafting technical notes, letters, responses, reports and other materials as required with respect to project implementation; (9) Contribute to effective qualitative and quantitative reporting and arrange appropriate documentation and dissemination of information; (10) Contribute to Knowledge management initiatives under the project; (11) Perform other related activities as assigned by the supervisors; (12) Any other related tasks assigned by UNDP
.
4.
QUALIFICATIONS, EXPERIENCE AND COMPETENCIES:
Qualification:
(1) A Bachelors Degree in Urban Planning, Environmental Science, Renewable Energy, Public Administration, Social Work, Development Studies, or related fields; (2) A Masters degree in a relevant discipline (preferred) will be an added advantage.
Experience:
(1) Minimum four years of relevant experience in project management, infrastructure development (especially clean energy and sustainable mobility), or tourism development; (2) Prior experience working with government departments, multilateral agencies, CSR-funded projects, or UN agencies is desirable; (3) Proven experience in stakeholder management, community engagement, and training facilitation.; (4) Additional experience in procurement of goods and services is desirable.
Skills and Competencies (Knowledge and Technical Expertise):
(1) Ability to develop workplans, monitor timelines, manage budgets, and ensure timely execution of activities in line with project goals, especially in a multi-stakeholder, field-based setting; (2) Proven skills in engaging with government departments, local authorities, and community beneficiaries, with the capacity to conduct stakeholder mapping and maintain effective communication across various levels; (3) Experience in field monitoring, impact assessment, and preparing evidence-based reports, including success stories and technical documents for internal and external use; (4) Capacity to anticipate implementation challenges, flag delays, and contribute to grievance redressal while maintaining alignment with project objectives and UNDP
guidelines: (5) Ability to synthesize information and prepare knowledge products, manuals, SOPs, and reports: (6) Actively contributes to knowledge-sharing initiatives and promotes best practices within the project; (7) Learns from field experiences and incorporates lessons learned into project planning and execution; (8) Displays initiative for self-learning and keeps abreast of new technologies, particularly related to renewable energy and digital education; (9) Supports the development of case studies, success stories, and project learnings for wider dissemination.
Languages:
Excellent knowledge of written and spoken English is essential. Working knowledge of local language is desirable.
Competencies:
Documentation Skills:
(1) Strong project planning and implementation skills, with the ability to deliver activities within set timelines and budgets; (2) Ability to coordinate with multiple stakeholders including government bodies, vendors, and community groups to ensure effective project execution; (3) Proficient in field-level monitoring, verification of deliverables, and identifying gaps or risks in project implementation; (4) Demonstrates a sound understanding of financial tracking, expenditure monitoring, and assisting in the preparation of financial reports; (5) Skilled in organizing and facilitating training sessions, stakeholder consultations, and technical workshops; (6) Ability to adapt to changing project requirements and find practical solutions to operational challenges.
Core Competencies:
(1) Strong written communication skills, with the ability to draft technical notes, reports, official correspondence, and knowledge materials clearly and effectively; (2) Excellent interpersonal skills, capable of building trust and maintaining positive relationships with diverse stakeholders; (3) Ability to convey complex technical information to non-technical audiences, such as local beneficiaries and school staff; (4) Skilled in conducting training sessions and presentations in Hindi and English as required; (5) Maintains regular, transparent communication with supervisors, UNDP
office, government officials, and project partners; (6) Proficient in using MS Office (Word, Excel, PowerPoint) and digital communication tools for reporting, documentation, and coordination.
5. CONSULTANCY FEE:
The monthly consultancy fee for the position is attractive. The professional fee will be subject to withholding taxes, as applicable.
6. NATURE OF ENGAGEMENT:
The selected candidate shall be engaged as a Consultant on the rolls of
SAMS
, a third-party payrolling agency, for a full-time consultancy engagement for a period of one year. It is explicitly clarified that this consultancy engagement does not constitute a promise or guarantee of future employment, with SAMS
, or our client, or any other organization associated with the project.
