Procurement Specialist

As an Associate Procurement & Facilities in the Procurement and Facilities department in Greater Noida, India, your role will involve preparing, managing, and ensuring timely renewal of essential documentation. This includes Purchase Orders (POs), Internal Process Notes, Contracts, Annual Maintenance Contracts (AMCs), Vendor Evaluation Reports, Third-Party Risk Assessment Documentation, and Vendor Onboarding Documents. Your key responsibilities will include: - Collaborating with internal stakeholders to support documentation and reporting requirements such as Business Continuity Plans (BCP) and Risk Registers - Maintaining well-organized records of vendor-related documentation for easy accessibility during audits and internal reviews - Monitoring contract renewal schedules, initiating renewal or negotiation processes proactively - Assisting in drafting, reviewing, and revising documents, preparing RFPs, and inviting quotations as advised by the reporting manager - Accurate record-keeping in Excel and other internal systems, managing follow-up communications with stakeholders, vendors, and service providers, precise data entry, and document tracking Qualifications required for this role: - Graduate in any discipline, preferably in Commerce or Accounting - Proficiency in Microsoft Outlook, Teams, Word, Excel, and ERP/back-office software - Strong verbal and written communication skills in English and Hindi - Ability to work independently, manage time effectively, and be organized, detail-oriented, and reliable - Knowledge of AutoCAD drawing is an added advantage - Previous experience in a similar administrative and documentation role is preferred - Knowledge of procurement or facility management processes would be a plus,