Job Summary/Goals
To align with CLIENT account team and execute procurement strategies for initiatives for facility services. Manage supplier relationships including administrative and operational activities and issues. Ensure all Jones Lang LaSalle sourcing and contracting standards are maintained.
To ensure proper vendor management, to meet the contractual obligations to the client.
Maintain the data of revenue vs expenditure and oversee the closure of contracts/POs.
Oversee the statutory compliance requirements from the vendor s end.
Essential Duties and Responsibilities
1. Responsible to execute the Procurement strategy for JLL - CLIENT account.
2. Ensure proper communications with site teams.
3. Provide detailed instructions and continuous follow-up to support the operations team in standardized procurement and contract processes.
4. Negotiate pricing and terms with vendors to provide best possible solution to CLIENT Account Team.
5. Manage information of Purchase Orders issued to JLL vendors. Provide information to management on Purchase Orders whenever required.
6. Manage information on cost savings and provide reports whenever required.
7. Identify opportunities to consolidate supplier base wherever possible to leverage on volume economies.
8. Identify suppliers, capabilities, share of business, products pricing to establish standardisation of rates for all requirements within scope.
9. Ensure timely issue of Purchase Order to vendors.
10. Demonstrate continuous effort to improve procurement operations, decrease turnaround time and streamline work processes.
11. Manage data integrity and provide reports whenever required by the management.
12. Ensure compliance to JLL standard processes and procedures.
13. Be proactive and manage internal and external customer expectations.
14. Ensure Vendors are submitting all required information and documents in line with the statutory compliance requirements.
15. Undertake scrutiny of vendor invoices for correctness and timely submission.
16. Provide liaison between vendors, site teams, finance team and management to ensure timely payments to vendors.
17. Foresee alterations in the comparative negotiating ability of suppliers and clients
18. Expect unfavourable events through analysis of data and prepare control strategies
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Perform risk management for supply contracts and agreements
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Control spend and build a culture of long-term saving on procurement costs
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Reviewing existing contracts with suppliers and vendors to ensure on-going feasibility.
22. Building and maintaining long-term relationships with vendors and suppliers
25. Overseeing and managing the IT systems that track shipments, inventory, and the supply of goods.
27. Discover profitable suppliers and initiate business and organization partnerships
Accountability
1. Ensure timely issue of PO s to vendors as per PO s/Cost sheets
2. Ensure PO tracker is maintained as per agreed format and shared with the Finance and Operations team.
3. Overview on the management of the JDE team.
4. Ensure all Procurement and savings related data is maintained
5. Ensure data security and sharing of data on need-to-know basis.
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Accountable to develop, hone and execute new improved procurement strategies across all channels of purchasing
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Accountable to delegate tasks and supervise the work of purchasing and procurement agents across all departments
8. Accountable to Create policies and procedures for risk management and mitigation
Key Performance Measures
Meet JLL KPI s for:
Customer (internal/external) Satisfaction
Savings
Supplier Management
Best Practices
Innovation
Skills
Superior Inter-personal and communication skills
Superior PC skills
Competencies
Organisation skills, Strong Analytical Ability required.
Fluent in English; additional languages a plus
Good knowledge of suppliers, market trends, bidding process negotiation
Experience
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Experience using supply chain management software and tools, including Oracle, SAP Ariba, and / or envision.
Qualifications
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Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook, and Access).
