PPSM Specialist

 About The Role  

Skill required: Talent & HR - Talent Strategy

Designation: PPSM Specialist

Qualifications:Any Graduation

Years of Experience:7 to 11 years

What would you do? The PMO Specialist is responsible for supporting and managing key project management office activities across delivery teams. This includes demand planning, onboarding coordination, reporting, stakeholder communication, and contractor management. The role requires strong organizational skills, attention to detail, and the ability to handle cross-functional coordination in a fast-paced environmentThe PMO Specialist serves as a central point of contact for project tracking, reporting, and process support, ensuring accurate and timely execution of project-related activities while also collaborating with client stakeholders and internal teams.

What are we looking for? Basic
Qualifications:?¢Bachelor??s degree?¢Minimum 8+ years of experience in PMO or project coordination roles?¢Proficient in ADO, Microsoft Project, Google Suite, Beeline, and MS Office (Excel, PowerPoint)?¢Familiarity with communication tools such as Google Gamma and Google NewsletterPreferred Qualifications:?¢Project management certifications such as PMP or PRINCE2?¢Exposure to global delivery environments or multi-time-zone coordinationProfessional Competencies:?¢Strong communication and stakeholder engagement skills?¢High level of attention to detail and organizational effectiveness?¢Ability to prioritize and multitask in a dynamic, deadline-driven environment?¢Analytical mindset with experience in handling large volumes of data and reporting?¢Self-motivated, proactive, and able to work independently
Roles and Responsibilities: Project Planning and Tools Administration?¢Maintain and update Microsoft Project Plans and Azure DevOps (ADO) dashboards?¢Create and manage line items, demand plans, buckets, and baselines as per team requests?¢Manage PWA access requests and address tool-related queriesOnboarding and Offboarding Support?¢Coordinate onboarding/offboarding processes for internal and external resources?¢Collaborate with relevant teams to request and track hardware (e.g., Chromebooks, MacBooks, Windows machines)?¢Support project leads and managers with onboarding documentation and process queriesReporting and Governance?¢Prepare and share fortnightly, monthly, and quarterly budget reports (budget vs. actuals, ETC) with PA leads?¢Track and send Customer Satisfaction Score (CSS) reminders for overdue items?¢Build QBR/MBR decks using data extracted from ADO systems?¢Generate ad-hoc reports to support project leadership or governance forumsContractor Management (Ad-hoc)?¢Use Beeline tools for contractor onboarding and offboarding?¢Track Work Order (WO) end dates and coordinate extension or exit processes?¢Address contractor queries related to payroll, timesheets, and project billing codes (WBSEs)Stakeholder Communication and Session Coordination?¢Maintain and update session trackers?¢Draft and send communications using Google tools such as Google Gamma and Google Newsletter?¢Serve as a liaison for client-facing queries related to session coordination or schedule changes?¢Ensure use of approved templates and maintain consistency in communication standards
 Qualification Any Graduation