Personal Secretary

Job Description: Personal Assistant / Secretary to the Executive Director

Company: JPencil
Position: Personal Assistant / Secretary
Reporting To: Executive Director

About JPencil

JPencil is India’s first-ever all-in-one jewellery dropshipping and digital commerce platform, enabling small and large jewellers to go online effortlessly. With over 1,00,000+ designs, 20,000 ready-to-ship products, live gold rate integrations, a smart inventory system, customisable websites and apps, and complete B2B/B2C fulfilment, JPencil is redefining how the jewellery industry sells, manages, and grows.
The company provides a seamless digital infrastructure for jewellers to run online stores without worrying about stock, logistics, or manufacturing.

Role Overview

The Personal Assistant / Secretary will support the Executive Director in managing schedules, communication, coordination, and follow-ups across various departments. The role requires high professionalism, strong organisational ability, timely reminders, and the capacity to handle both confidential and day-to-day operational tasks.

Key Responsibilities

• Manage and organise the Executive Director’s daily schedule, meetings, appointments, and reminders.
• Monitor tasks assigned by the Executive Director and ensure any delays, pending items, or roadblocks are promptly updated.
• Handle calls, emails, and routine communication on behalf of the Director, ensuring clear and timely responses.
• Coordinate with internal teams (tech, operations, sales, support, vendor management, etc.) for updates, follow-ups, and documentation.
• Prepare meeting notes, summaries, and basic reports when required. Write MOMs and Publish to necessary stakeholders and schedule tasks based on the same.
• Assist in planning travel, events, and logistics for the Director.
• Maintain an organised filing system—digital and physical—for easy reference.
• Support the Director with personal tasks or errands when necessary.
• Maintain confidentiality in all matters and provide proactive support to ease the Director’s workflow.

Skills & Qualifications

• 1–4 years of experience as a Personal Assistant, Secretary, or similar administrative role.
• Strong organisational and communication skills.
• Ability to manage multiple tasks, follow instructions clearly, and work with deadlines.
• Professional attitude, reliability, and strong sense of discretion.
• Familiarity with tools like Google Workspace, MS Office, WhatsApp Business, and basic CRM or task-management platforms.
• Must be Well-versed in English and Tamil. Telugu & Hindi are great additions.

Job Type: Full-time

Pay: ₹30,000.00 - ₹40,000.00 per month

Ability to commute/relocate:

• Ramanathapuram, Coimbatore, Tamil Nadu: Reliably commute or planning to relocate before starting work (Preferred)

Education:

• Bachelor's (Preferred)

Experience:

• Personal assistant: 1 year (Preferred)

Language:

• Tamil (Preferred)
• English (Preferred)

Willingness to travel:

• 25% (Preferred)

Work Location: In person