J Pencils Pvt. LTD

Job Description: Personal Assistant / Secretary to the Executive Director Company: JPencil Position: Personal Assistant / Secretary Reporting To: Executive Director About JPencil JPencil is India’s first-ever all-in-one jewellery dropshipping and digital commerce platform, enabling small and large jewellers to go online effortlessly. With over 1,00,000+ designs, 20,000 ready-to-ship products, live gold rate integrations, a smart inventory system, customisable websites and apps, and complete B2B/B2C fulfilment, JPencil is redefining how the jewellery industry sells, manages, and grows. The company provides a seamless digital infrastructure for jewellers to run online stores without worrying about stock, logistics, or manufacturing. Role Overview The Personal Assistant / Secretary will support the Executive Director in managing schedules, communication, coordination, and follow-ups across various departments. The role requires high professionalism, strong organisational ability, timely reminders, and the capacity to handle both confidential and day-to-day operational tasks. Key Responsibilities Manage and organise the Executive Director’s daily schedule, meetings, appointments, and reminders. Monitor tasks assigned by the Executive Director and ensure any delays, pending items, or roadblocks are promptly updated. Handle calls, emails, and routine communication on behalf of the Director, ensuring clear and timely responses. Coordinate with internal teams (tech, operations, sales, support, vendor management, etc.) for updates, follow-ups, and documentation. Prepare meeting notes, summaries, and basic reports when required. Write MOMs and Publish to necessary stakeholders and schedule tasks based on the same. Assist in planning travel, events, and logistics for the Director. Maintain an organised filing system—digital and physical—for easy reference. Support the Director with personal tasks or errands when necessary. Maintain confidentiality in all matters and provide proactive support to ease the Director’s workflow. Skills & Qualifications 1–4 years of experience as a Personal Assistant, Secretary, or similar administrative role. Strong organisational and communication skills. Ability to manage multiple tasks, follow instructions clearly, and work with deadlines. Professional attitude, reliability, and strong sense of discretion. Familiarity with tools like Google Workspace, MS Office, WhatsApp Business, and basic CRM or task-management platforms. Must be Well-versed in English and Tamil. Telugu & Hindi are great additions. Job Type: Full-time Pay: ₹30,000.00 - ₹40,000.00 per month Ability to commute/relocate: Ramanathapuram, Coimbatore, Tamil Nadu: Reliably commute or planning to relocate before starting work (Preferred) Education: Bachelor's (Preferred) Experience: Personal assistant: 1 year (Preferred) Language: Tamil (Preferred) English (Preferred) Willingness to travel: 25% (Preferred) Work Location: In person