Personal Secretary For Residence and Guest Management

Key Responsibilities

1. Residence Management

• Oversee day-to-day operations of the residence ensuring smooth functioning and upkeep.
  
• Coordinate with housekeeping, maintenance, gardening, and security staff.
  
• Maintain inventory of household items and ensure timely procurement.
  
• Manage schedules and supervise vendors for repairs, renovations, or special services.
  

2. Guest Management

• Plan and manage logistics for guest visits accommodation, hospitality, meals, travel arrangements, etc.
  
• Ensure personalized attention and high standards of hospitality for all guests.
  
• Maintain guest records, preferences, and special requirements.
  

3. Travel & Calendar Coordination

• Manage the personal calendar and appointments of the employer and family members.
  
• Coordinate travel plans, bookings, itinerary planning, and assistance during travel (domestic & international).
  

4. Communication & Correspondence

• Handle personal and confidential correspondence on behalf of the employer.
  
• Act as a liaison between employer and domestic staff, service providers, and external contacts.
  
• Screen phone calls and emails; respond or redirect as required.
  

5. Event & Occasion Support

• Assist in organizing private family events, social gatherings, and special occasions.
  
• Coordinate with event planners, caterers, decorators, and others.
  

6. Discretion & Confidentiality

• Maintain the highest level of discretion and confidentiality in all matters related to the employer and family.
  
• Handle sensitive information with integrity and professionalism.
  

Desired Profile

• Graduate or equivalent qualification.
  
• 48 years of experience in personal assistance, guest relations, or high-end hospitality roles.
  
• Strong interpersonal and communication skills.
  
• Fluent in English, Hindi, and local language (if applicable).
  
• Well-versed in MS Office and digital tools.
  
• Pleasing personality, high emotional intelligence, and proactive approach.
  
• Willingness to work flexible hours and handle emergency requirements.