Personal Secretary

Company Overview

At Almighty HRD Consultants, our mission is to connect clients with top professionals, understanding the significance of the right hires for success. Specializing in staffing and recruiting from our Coimbatore headquarters, we tailor solutions to client needs, offering comprehensive services like candidate sourcing, executive search, and RPO. We pride ourselves on a personalized approach ensuring cultural fit and qualifications alignment, fostering partnerships to achieve organizational goals through efficient talent acquisition.

Job Overview

We are seeking a Senior Personal Secretary to join our team at Almighty HRD Consultants, located in Erode. This is a full-time position designed for candidates with a robust 10 to 15 years of work experience. The selected individual will play a pivotal role in managing executive tasks and providing high-level support, ensuring smooth daily operations. This role necessitates exceptional organizational, communication, and problem-solving skills to enhance executive efficiency and effectiveness.

Qualifications and Skills

• Proven experience of at least 10 years in a senior executive support role, demonstrating high-level administrative abilities.
• Proficiency in calendar management (Mandatory skill) to efficiently schedule and coordinate executive appointments and meetings.
• Expertise in making travel arrangements (Mandatory skill) including booking flights, accommodations, and itinerary planning.
• Adept at problem solving (Mandatory skill) to address and manage unexpected challenges effectively and efficiently.
• Strong skills in maintaining confidentiality to handle sensitive executive information and documents discreetly.
• Experience in document management, ensuring proper organization, filing, and retrieval of important records and paperwork.
• Capable of meeting scheduling and coordination, ensuring timely arrangement of meetings and efficient use of executive time.
• Proficiency in event planning, organizing company events, meetings, and other functions with an eye for detail and execution.

Roles and Responsibilities

• Provide comprehensive executive support, acting as the primary point of contact for the executive's internal and external engagements.
• Manage and organize the executive's calendar, ensuring optimal scheduling of meetings, appointments, and events.
• Coordinate and book comprehensive travel plans including transportation, accommodations, and event logistics for the executive.
• Exercise confidentiality and discretion in managing sensitive business information and communications.
• Prepare, review, and manage organizational documents, reports, and correspondence as required.
• Schedule and prepare meetings, including agenda formulation, attendee coordination, and material preparation.
• Plan and execute corporate events and functions, optimizing resources for successful outcomes.
• Collaborate with internal and external stakeholders to facilitate seamless operations and executive engagement.