Personal Assistant to Managing Director

Requirements

Personal Assistant

Key Responsibilities:

2. Travel Planning and Coordination

3. Communication and Correspondence

4. Personal and Professional Support

5. Office Administration and HR Coordination

• Calendar and Daily Task Management
• Manage the Managing Director's calendar — schedule meetings, appointments, and reminders.
• Prioritize conflicting needs and handle last-minute changes smoothly.
• Track and follow up on action items and deadlines to ensure nothing falls through the cracks.
• Arrange complex domestic and international travel itineraries.
• Handle hotel bookings, flight reservations, local transport, and visa processing as needed.
• Prepare travel briefs and ensure all logistics are in place for a seamless journey.
• Monitor and respond to emails and messages, ensuring timely and professional communication.
• Prepare drafts, documents, and presentations as required.
• Serve as the first point of contact for internal teams and external partners, filtering and escalating matters as appropriate.
• Assist with both office-related and personal errands and task lists.
• Ensure the MD is well-prepared for meetings, including printing materials, background notes, and reminders.
• Maintain confidentiality of sensitive information at all times.
• Support basic office administration duties, including handling courier services, inventory checks, and vendor communication.
• Coordinate onboarding schedules and internal HR communications, as and when needed.
• Help maintain organized digital and physical filing systems.
  

What We're Looking For:

• Excellent Communication: Strong verbal and written communication skills in English.
• High Attention to Detail: Accuracy in handling schedules, emails, and documents.
• Multitasking Proficiency: Ability to handle several priorities simultaneously in a fast-paced environment.
• Discretion and Professionalism: Ability to handle confidential information and operate with maturity and trust.
• Tech-Savvy: Comfortable using Google Workspace (Docs, Sheets, Calendar), Zoom, and travel/scheduling apps.
• Time Management: Efficient with task planning and prioritization.
  

Qualifications:

• Graduate degree in any discipline preferred.
• 0-3 years of experience in a similar administrative or executive support role.
• Freshers with strong organizational skills and enthusiasm to learn are welcome to apply.