Personal Assistant To Managing Director

high-level executive, administrative, and confidential support

Key Responsibilities

1. Executive & Administrative Support

• Manage MDs

  calendar, meetings, appointments, and travel

• Prioritise meetings based on urgency and strategic importance
  
• Screen calls, emails, and correspondence; highlight critical matters
  
• Act as the

  primary coordination point

  for the MD’s office

2. Communication & Correspondence

• Draft, review, and format

  professional emails, letters, notes, and presentations

• Prepare

  brief summaries

  of documents, emails, and discussions for MD review
• Handle communication with

  investors, bankers, auditors, consultants, senior executives, and government officials

3. Board, Investor & Senior Management Support

• Assist in

  Board & Committee meetings

  :
• Agenda preparation
  
• Circulation of papers
  
• Minutes of Meeting (MoM)
  
• Action-item tracking
  
• Coordinate

  investor meetings, due-diligence interactions, and follow-ups

• Maintain secure records of

  board papers, investor documents, and strategic files

4. Confidentiality & Governance

• Handle

  highly sensitive information

  including financials, shareholding, contracts, and strategic decisions
• Ensure strict adherence to

  confidentiality, NDAs, and data security

• Maintain organised and version-controlled document repositories
  

5. Travel, Events & Logistics

• Plan and coordinate

  domestic and international travel

• Manage itineraries, visas, accommodation, and meeting schedules
  
• Coordinate MD’s participation in:
  
• Conferences
  
• Investor meets
  
• Site visits
  
• Government meetings
  

6. Follow-ups & Task Tracking

• Track commitments made by MD across meetings and calls
  
• Ensure timely follow-up with internal teams and external stakeholders
  
• Maintain task dashboards and reminders without constant supervision
  

7. Office Coordination

• Liaise with internal departments on behalf of the MD
  
• Coordinate with HR for administrative matters relating to the MD’s office
  
• Support ad-hoc strategic initiatives as assigned by the MD
  

Key Skills & Competencies

Technical & Functional Skills

• Excellent

  English communication

  (written & verbal)
• Strong proficiency in

  MS Office / Google Workspace

• Professional handling of

  emails, calendars, presentations, and reports

• Basic understanding of

  corporate governance and board processes

Behavioural & Personal Attributes

• High level of

  integrity, discretion, and trustworthiness

• Strong

  time management and multitasking

  ability
• Calm under pressure; solution-oriented mindset
  
• High emotional intelligence and professional maturity
  
• Ability to work with minimal supervision and extended hours when required
  

Experience

• 5–10 years

  of experience as:
• PA / Executive Assistant to MD / CEO / Founder
  
• Preferably in EPC, infrastructure, manufacturing, finance, or listed / IPO-bound companies
  
• Exposure to

  board meetings, investors, auditors, or senior leadership

  is strongly preferred

Confidentiality Clause

serious misconduct

Career Growth

• Long-term role with potential evolution into

  Chief of Staff / Executive Office Manager

• High visibility and direct exposure to

  strategy, investors, and leadership decisions