Personal Assistant

Job Summary

• Define key responsibilities to reflect the duties and responsibilities of this role.
• Refer to myHR for guidance on how to define roles and responsibilities.
  

Key Responsibilities

• Ordering of IT equipment, stationery, namecards, pantry items & office peripherals.
• Administrator for dept’s Group distribution lists on Outlook.
• Maintain dept’s directories / staff listings.
• Assist in the maintenance of confidential shared folders.
• Organize team travel & hotel bookings.
• Assist in organizing events.
• Prepare & submit expense claims for the team and monitoring reimbursable expenses.
• IT set-up & orientation for dept’s new hires & leavers.
• Infrastructure administration & training to the team, e.g. SRM, Eprocurement, T&E & Peoplesoft Portal.
• Office equipment maintenance & procurement, e.g. spare laptops, compactors.
• Premises matter – Relocation, seats planning & premises upkeep.
• Access card administrator for visitors & visitor cards.
• Liaise with vendors for servicing, maintenance & fault reporting.
• Distribution of dept incoming mails / correspondences.
• Raise Eprocurement for payments to vendors, e.g. external training/courses, professional services etc.
• Maintain central filing as required.
• Adhoc matters.
  

Skills And Experience

• Embed Here for good and Group’s brand and values in Asia Loan Syndicate team; Perform other responsibilities assigned under Group, Country, Business or Functional policies and procedures.
  

Qualifications

• Training Complete all required mandatory and development training
• Languages English
  

About Standard Chartered

Together We

• Do the right thing and are assertive, challenge one another, and live with integrity, while putting the client at the heart of what we do
• Never settle, continuously striving to improve and innovate, keeping things simple and learning from doing well, and not so well
• Are better together, we can be ourselves, be inclusive, see more good in others, and work collectively to build for the long term
  

What We Offer

In line with our Fair Pay Charter,

• Core bank funding for retirement savings, medical and life insurance, with flexible and voluntary benefits available in some locations.
• Time-off including annual leave, parental/maternity (20 weeks), sabbatical (12 months maximum) and volunteering leave (3 days), along with minimum global standards for annual and public holiday, which is combined to 30 days minimum.
• Flexible working options based around home and office locations, with flexible working patterns.
• Proactive wellbeing support through Unmind, a market-leading digital wellbeing platform, development courses for resilience and other human skills, global Employee Assistance Programme, sick leave, mental health first-aiders and all sorts of self-help toolkits
• A continuous learning culture to support your growth, with opportunities to reskill and upskill and access to physical, virtual and digital learning.
• Being part of an inclusive and values driven organisation, one that embraces and celebrates our unique diversity, across our teams, business functions and geographies - everyone feels respected and can realise their full potential.