Payroll Manager

Key Responsibilities

1. Payroll Management

• Administer and manage monthly payroll processing across all units and verticals.
• Ensure 100% accuracy in salary computation, deductions, and payouts.
• Validate attendance, overtime, leave, and shift data from HRMS
• Prepare monthly salary registers, bank transfer statements, and payroll reconciliation reports.
• Manage full and final settlements for exited employees within defined timelines.

2. Compliance & Statutory Management

• Ensure timely deductions and payments for

  PF, ESI, PT, TDS

  , and other statutory components.
• Maintain statutory registers and documentation for internal and external audits.
• File all statutory returns and coordinate with auditors and authorities for inspections and queries.
• Keep up-to-date with labour law changes and ensure the company's payroll policies are compliant.

3. HRMS & Data Management

• Oversee payroll module within HRMS and ensure data accuracy and system hygiene.
• Work closely with the HRIS team for automation, integration, and troubleshooting of payroll-related processes.
• Maintain confidentiality and data integrity in all employee financial and personal information.

4. Process & Governance

• Develop, document, and implement payroll-related Standard Operating Procedures (SOPs).
• Conduct periodic internal payroll audits to ensure accuracy and compliance.
• Establish a payroll calendar and enforce strict adherence to submission deadlines by all units.
• Identify process gaps and recommend improvements to enhance efficiency and accuracy.

5. Reporting & Analytics

• Generate monthly, quarterly, and annual payroll analytics and dashboards for management review.
• Analyse cost trends, headcount movements, and overtime patterns.
• Support budgeting and manpower cost forecasting activities.

6. Stakeholder & Team Management

• Coordinate with HR, Operations, and Finance for payroll data, approvals, and clarifications.
• Support training and capacity-building for HRBPs and unit-level HR on payroll and compliance practices.
• Lead, mentor, and guide payroll executives to ensure accuracy, timeliness, and accountability.

Key Deliverables / KRAs

• Payroll Accuracy:

  100% error-free monthly processing.

• Timeliness:

  Salaries processed and disbursed as per agreed timelines

• Compliance:

  Zero deviations in statutory filings and audit observations.

• Reporting:

  Payroll MIS and analytics shared by 10th of each month.

• Automation:

  Continuous improvement in payroll digitization and data accuracy.

Qualifications & Experience

• Graduate / Postgraduate in Commerce, Finance, or HR.
• 710 years of experience in managing multi-location payroll (minimum 1000 employees).
• Strong knowledge of PF, ESI, PT, TDS, and other statutory requirements.
• Proficiency in SAP, or similar HRMS/Payroll software.
• Advanced Excel and payroll reporting skills.

Skills & Attributes

• High attention to detail and process orientation.
• Strong analytical and problem-solving ability.
• Confidentiality and integrity in handling employee data.
• Excellent coordination and stakeholder management skills.
• Ability to manage timelines and deliver under pressure.