Payroll Manager

Role Summary

INDIAN PAYROLL EXPERIENCE IS MANDATORY.

The incumbent is responsible for the accurate and timely processing of the GCCs payroll. This includes maintaining GCC employee records, calculating wages, ensuring compliance with Indian labor laws and tax regulations, and addressing GCC staff inquiries related to payroll. The role requires meticulous attention to detail, strong analytical skills, and a thorough understanding of payroll systems and processes.

Key Responsibilities

Payroll Processing

• Calculate GCC employee salaries, deductions, bonuses, and commissions as per policies
• Process monthly payrolls for all GCC employees, ensuring accuracy and compliance with applicable laws and regulations
• Ensure accurate and timely distribution of pay slips to all employees, maintaining consistent communication and payroll transparency
• Regularly collaborate with the Finance Head and GCC Accountant to ensure efficient payroll processing and related activities, maintaining accuracy and compliance
• Identify opportunities for streamlining payroll processes and implement best practices to enhance efficiency and accuracy

Regulatory Reporting and Compliance

• Ensure proper calculation and deduction of taxes, provident fund (PF), Employee State Insurance (ESI), and other statutory contributions as per Indian regulations
• Prepare and submit required statutory reports and filings to government authorities within stipulated deadlines
• Stay updated with changes in Indian labor laws and regulations to ensure organizational compliance and updating of the GCC’s payroll procedures

Record Maintenance and Query Resolution

• Maintain and update employee payroll records, including personal information, salary details, tax declarations, and attendance records
• Address and resolve employee inquiries related to payroll, deductions, and discrepancies in a timely and professional manner
• Provide clear and accurate Information to employees regarding payroll matters, including changes in payroll policies or procedures

System Management

• Utilize payroll software with proficiency, ensuring systems are utilized to their full capacity to streamline payroll processes
• Stay informed about software updates and new technologies that can enhance payroll processing efficiency and accuracy

Reporting & Reconciliation

• Generate reports for Finance Head and GCC Co-Heads regarding payroll expenditures, including detailed reports on staff costs, benefits, and overtime
• Reconcile payroll deposits, tax filings, and wage garnishments, ensuring accuracy across accounting and payroll systems

Key Qualifications

• Relevant experience in payroll administration, preferably within the financial services sector in India
• Bachelor’s degree in accounting / finance / human resources, or a related field

Key Skills

• Proficiency in payroll software and Microsoft Office Suite, particularly Excel. Familiarity with Indian payroll systems and statutory compliance tools is essential
• In-depth understanding of Indian labor laws, tax regulations, and statutory compliance related to payroll
• Demonstrated ability to handle sensitive information with discretion and maintain employee confidentiality
• High level of accuracy and attention to detail in handling numerical data and payroll records
• Excellent verbal and written communication skills in English; proficiency in Japanese is an advantage
• Ability to cultivate a positive corporate culture that aligns with the company’s vision and objectives