PA to CEO

Job Summary:

We are seeking a highly organized, proactive, and professional Personal Assistant (PA) to support our Chief Executive Officer (CEO). The ideal candidate will be responsible for managing the CEO's day-to-day schedule, communications, travel, and administrative tasks, ensuring efficient and smooth operations of the executive office.

Key Responsibilities:1. Executive Support

• Manage the CEO’s calendar, including scheduling meetings, appointments, and travel itineraries.
• Act as the primary point of contact between the CEO and internal/external stakeholders.
• Prepare and edit correspondence, communications, presentations, and other documents.
• Coordinate executive communications, including taking calls, responding to emails, and interfacing with clients and partners.

2. Administrative Management

• Organize and maintain the CEO’s files, records, and documents, ensuring confidentiality.
• Handle expense reports, reimbursements, and invoice approvals related to the CEO.
• Assist in preparing board meeting materials, reports, and presentations.

3. Travel & Event Coordination

• Plan, book, and manage all aspects of domestic and international travel.
• Organize and coordinate executive offsites, company events, or external engagements.
• Ensure all logistics for meetings or travel are smooth and efficient.

4. Strategic Support

• Assist in tracking key initiatives, deadlines, and follow-ups for strategic projects.
• Take meeting minutes and follow up on action points where needed.
• Conduct research and provide briefs or summaries for upcoming meetings or engagements.

Requirements:

• Proven experience as a Personal Assistant, Executive Assistant, or similar role.
• Exceptional organizational and time-management skills.
• Strong written and verbal communication.
• High level of discretion and professionalism.
• Proficiency in Microsoft Office (Outlook, Word, Excel, PowerPoint) and collaboration tools (e.g., Zoom, Google Workspace, Slack).
• Ability to multitask and prioritize in a fast-paced, high-pressure environment.
• Flexible and adaptable to changing priorities and demands.
• Bachelor’s degree preferred but not essential.

Preferred Skills:

• Experience supporting C-level executives.
• Project management or event coordination experience.
• Strong problem-solving and decision-making abilities.

Working Conditions

• Occasional travel or after-hours work may be required based on CEO's schedule.

Job Types: Full-time, Permanent

Pay: ₹14,614.92 - ₹35,000.00 per month

Benefits:

• Cell phone reimbursement
• Health insurance
• Paid sick time
• Provident Fund

Work Location: In person