Operations Manager

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Job Summary

The Operations Manager (SCM cum Planning) is responsible for end-to-end supply chain management, procurement, vendor development, inventory planning, and operational coordination across departments. The role demands strategic planning, analytical thinking, and strong vendor negotiation skills to ensure uninterrupted production and cost-efficient operations.

Key Responsibilities

1. Vendor & Purchase Management

• Develop, evaluate, and approve new vendors for raw materials, consumables, and packing materials.
• Conduct vendor audits and maintain updated vendor and item master lists in Tally/ERP.
• Perform price comparison, negotiation, and finalize purchase orders within approved budgets.
• Ensure accurate material specifications, vendor mapping, and on-time deliveries.
• Convert all pending Purchase Requisitions (PRs) to Purchase Orders (POs) daily and follow up on deliveries.
• Negotiate favorable credit terms and minimize freight and procurement costs.
• Develop alternate vendors to reduce cost, MOQ, and dependency on single sources.

2. Budget & Cost Control

• Align procurement activities with monthly budgets and cost-saving targets.
• Strategically plan bulk purchases of key materials such as latex, chemicals, firewood, and fuel below market rates.
• Analyze and report purchase efficiency and cost reduction initiatives monthly.
• Ensure purchases adhere to company budgetary approvals and audit compliance.

3. Inventory & Stock Management

• Maintain optimum inventory levels for raw materials, WIP, and finished goods.
• Coordinate with Stores and Finance for monthly stock verification and reconciliation.
• Ensure timely inflow of materials considering lead times and maintain Reorder Levels (ROL).
• Implement inventory control measures to prevent overstocking, understocking, and dead stock.
• Identify obsolete/non-moving stocks and propose write-offs after approvals from Factory Manager and MD.
• Oversee scrap management and ensure proper documentation for audit purposes.

4. Planning & Coordination

• Lead the Sales & Operations Planning (S&OP) process aligning sales forecasts, production schedules, and material requirements.
• Coordinate weekly S&OP meetings with Production, Sales, and Factory Management.
• Plan and monitor raw and packing material availability based on production and dispatch schedules.
• Escalate material shortages or delivery delays for urgent corrective actions.
• Collaborate with QA, R&D, and Production for quality and process improvements.

5. Reporting, Documentation & Compliance

• Prepare and maintain all procurement and inventory records as per ISO, audit, and GDP (Good Documentation Practices) standards.
• Ensure documentation readiness for annual and customer audits.
• Conduct periodic ABC and Pareto analysis to identify key inventory items.
• Present monthly SCM performance reports including cost analysis, inventory trends, and vendor performance.
• Ensure compliance with company SOPs, ERP/SAP system procedures, and audit requirements.

6. Team Leadership & Coordination

• Supervise and mentor SCM and Stores teams, including Senior SCM Executive, Purchase Trainee, and Senior Stores Executive.
• Define roles, review performance, and provide guidance for day-to-day operations.
• Foster cross-functional collaboration among Purchase, Stores, Production, Sales, QA, and Accounts.
• Build accountability, efficiency, and discipline within the team through structured reviews and planning meetings.

Key Skills & Competencies

• Strong negotiation, communication, and vendor management skills.
• Proficient in ERP or SAP systems, Excel, and business correspondence.
• Knowledge of ISO documentation, audit preparation, and GDP standards.
• Analytical mind set with capability to track KPIs and process metrics.
• Hands-on experience in imports, exports, tenders, and e-bidding.
• Excellent organizational and multitasking abilities.

Personality & Behavioural Traits

• Active, energetic, and responsible in driving operations.
• Creative and solution-oriented planner with strong problem-solving skills.
• Patient, consistent, and detail-oriented, especially in documentation work.
• Team-focused with the ability to work under pressure and meet tight deadlines.

Key Performance Indicators (KPIs)

• Procurement cost reduction % vs last quarter
• On-time vendor delivery rate
• Inventory turnover ratio and dead stock reduction
• S&OP plan adherence (production vs sales alignment)
• Purchase-to-stock cycle time
• Audit and documentation compliance score

CONTACT DETAILS :

VISHNUPRIYA HR RECRUITER

vishnupriya.a@cielhr.com / 99438 28030