Office Manager

Job Overview:

We are looking for a proactive and responsible Office Manager to oversee the day-to-day operations of our co-working space. The ideal candidate will manage office administration, supervise support staff, handle client relations, and ensure all infrastructure and services are running smoothly. A basic understanding of networking and facility management is an added advantage.

Key Responsibilities:Operations & Facility Management:

• Oversee the daily functioning of the co-working facility including front desk, housekeeping, security, and maintenance.
• Ensure availability and functionality of essential services – electricity, internet, air conditioning, cleaning, and pantry.
• Coordinate with service providers for AMC, repairs, vendor support, and facility upgrades.
• Monitor office supplies inventory and place orders when necessary.

Team & Staff Supervision:

• Supervise support staff such as office boys, receptionists, and housekeeping personnel.
• Assign duties and ensure cleanliness, discipline, and professionalism within the workspace.
• Handle shift planning and attendance for admin/support staff.

Client & Member Management:

• Welcome new clients and assist with onboarding, seating arrangements, and orientation.
• Serve as the point of contact for client queries, complaints, or service requests.
• Ensure a customer-first approach and a hospitable work environment for all members.

Admin & Documentation:

• Maintain records of bills, maintenance schedules, petty cash, and incident logs.
• Prepare daily/weekly reports on facility usage, issues, and improvements.
• Assist with invoicing, rent collections, and compliance documentation.

Technology & Networking (Optional but Preferred):

• Basic troubleshooting of internet connectivity, printer, Wi-Fi routers, and office IT hardware.
• Escalate advanced IT/networking issues to vendors or IT support when needed.

Requirements:

• Education: Graduate in any discipline; Admin or Facility Management course is a plus.
• Experience: 3+ years of experience in office administration or facility management, preferably in a co-working or hospitality environment.
• Skills:
• Strong organizational and multitasking abilities.
• Good communication skills in English and local language.
• Basic IT & networking troubleshooting knowledge is preferred.
• Leadership, customer service, and problem-solving mindset.

Additional Details:

• Should be flexible with rotational shifts and extended working hours if required.
• Must be proactive, trustworthy, and capable of independently handling office functions.

Job Type: Full-time

Pay: ₹8,000.00 - ₹15,000.00 per month

Benefits:

• Paid sick time
• Paid time off

Schedule:

• Day shift
• Morning shift
• Night shift
• Rotational shift

Supplemental Pay:

• Shift allowance
• Yearly bonus

Work Location: In person

Expected Start Date: 07/07/2025