Office Administrator

Job description

The Role

Office Administrator and HR Assistant

Role & responsibilities

Office Administration (Approx. 70%)

• Office Management:

   Oversee general office operations, maintenance, and facility management to ensure a clean, safe, and professional environment

• Vendor Management:

   Liaise with external vendors, service providers, and building management (e.g., cleaning, utilities, maintenance, IT support) for quotes, service requests, and contract management.

• Mail & Shipments:

   Manage incoming and outgoing mail, packages, and deliveries.

• Travel & Logistics:

   Coordinate domestic and international travel arrangements for staff, including booking flights, accommodations, and ground transportation.

• Meeting Support:

   Schedule meetings, manage conference room bookings, and assist with preparing materials, presentations, and refreshments for internal and external meetings.

• Expense Reporting:

   Process and track office-related expenses and invoices.

HR Administration & Support (Approx. 30%)

• Record Keeping:

   Maintain and update all employee files (physical and digital) and HR databases to ensure compliance and accuracy.

• Policy & Procedures:

   Assist in communicating and implementing HR policies and procedures.

• Benefits Administration:

   Support the administration of employee benefits, time-off requests, and leave management