Office Administrator

Background

Praan (Praan, Inc.) is an impact-focused deep-tech startup democratizing clean air using breakthrough filterless technology. The company is backed by top-tier VCs and CXOs globally and currently operates between the United States and India. Our team puts extreme attention to detail and loves building technology that's aspirational. Praan's team and culture are positioned to empower people to solve large global problems at an accelerated pace.

Why

Everyone worries about doomsday in climate change expected to occur in the 2050s. However, there's one doomsday which is the reality for millions of people around the world today. Air pollution takes more than 7 million lives globally every single year. Over 5% of premature children's deaths occur due to air pollution in developing countries. Everyone has relied on governments or experts to solve the problem, but most solutions up until today have either been too expensive or too ineffective. Praan is an attempt at making the future cleaner, healthier, and safer for generations to come.

We are looking for a proactive and organized Office Administrator to join our dynamic team. The ideal candidate will handle day-to-day administrative tasks, support office operations and contribute to the efficient functioning of our office environment.

Responsibilities

• Oversee daily office operations and ensure a smooth and efficient workplace
• Manage office supplies inventory and place orders as needed
• Support basic accounting entries and record-keeping
• Coordinate with vendors and service providers for office maintenance and supplies
• Handle guest relations and ensure a welcoming environment for visitors
• Manage housekeeping staff and their schedules
• Assist in organizing company events and meetings
• Maintain records and files, ensuring they are up-to-date and easily accessible
• Provide administrative support to various departments as needed
• Maintain employee records, attendance and basic HR documentation
• Handle any other administrative tasks assigned by the management
• Coordinate domestic and international inbound & outbound shipments
• Liaise with logistics partners, transporters and courier services for dispatch and delivery
• Prepare and verify logistics documentation including invoices, packing lists, delivery challans, AWB and shipping instructions
• Track shipments and share timely status updates with internal teams and customers

Skill Requirements

• 2+ years of experience in an administrative or office management role
• Strong organizational and multitasking abilities
• Excellent communication and interpersonal skills
• Ability to manage vendor relationships and negotiate contracts
• Strong attention to detail and problem-solving skills

Good to Have

• Experience in a startup environment
• Knowledge of bookkeeping and financial management
• Understanding of health and safety regulations