Office Administrator

Job Description

Designation Offered : Admin Executive Experience required : 3 - 5 yearsSalary Offered: 3.5 LPA - 4.8 LPA CTCTimings : 9AM-5PM or 10AM-6PM (8 hrs Shift) (Mon - Sat)Education Qualifications: Any Graduate – B.A. / BBA / B.sc /B. ComJob Location : Footprints Childcare Pvt. Ltd. Capital Business Park, Sector- 48, Gurugram, Haryana JOB PURPOSE Provide administrative support to ensure efficient operation and upkeep of the offices. Ensure successful accomplishment of a variety of administrative tasks related to centre launch, vendor management, storage and distribution of welcome kits, and event management. KEY ACCOUNTABILITIES • Inventory management of and logistics support for welcome-kits and office supplies.• Repair, maintenance, and upkeep of office and equipment.• Vendor management.• Provide administrative, supervisory, and legal formalities related support in Centre-launch process and arrangements of events.• Provide miscellaneous administrative support to senior management. DUTIES AND RESPONSIBILITIES• Welcoming and Assisting Visitors: Greet and guide visitors, ensuring a positive first impression. • Managing Phone Calls: Answer, screen, and direct incoming calls, taking messages when necessary. • Administrative Support: Assist with tasks like scheduling, filing, and maintaining office supplies. • Data Entry and Record Keeping: Maintain accurate records and perform basic data entry tasks. • Mail Handling: Receive, sort, and distribute incoming and outgoing mail. • Reception Area Maintenance: Ensure the reception area is tidy, organized, and presentable. • Problem Solving: Address minor issues or inquiries, escalating as needed. • Customer Service: Provide excellent customer service to both internal and external stakeholders. • Collaboration: Work collaboratively with other departments to ensure smooth operations.• Ability to build rapport with guests and colleagues, demonstrating professionalism and empathy. • Proficient in using office software and equipment, including Microsoft Office Suite. • Customer Service Skills: Ability to handle inquiries, address concerns, and resolve issues effectively. • Problem-Solving Skills: Ability to identify and resolve issues independently, escalating when necessary.• Prepare inspection schedules and conduct periodic inspection of company-operated Centres and Footprints offices to check upkeep of buildings, facilities and equipment.• Organize necessary repair and maintenance work as required.• Ensure operation of office equipment by completing preventive maintenance requirements.• Maintain a list of approved vendors and enlist new vendors as and when needed.• Select, negotiate for rates, and award work orders to appropriate vendors.• Process vendors’ invoices for payment.• Maintain inventory of ‘Welcome-Kits’ by checking stock to determine inventory level; anticipating needed supplies; placing and expediting orders for supplies; verifying receipt of supplies.• Manage dispatch of ‘Welcome-Kits’ to clients (parents) on Footprints portal.• Provide miscellaneous administrative support to directors and senior management.• Oversee and supervise the work of junior staff working at the office pantry and warehouse. KNOWLEDGE/SKILLS/ABILITIES• Knowledge of office management systems and procedures.• Computer Literacy• Attention to Detail• Planning and organizing skills• Interpersonal skills (polished, courteous, professional and patient)• Analytical thinking, critical thinking and problem-solving skills• Effective communication skills – both oral and written Interested candidates may share their resume at bharti.garg@footprintseducation.in or Watsap at +91 70420 66825