Office Administrator

Job Summary

We are looking for a highly organized and proactive Office Administrator to oversee day-to-day office operations, support administrative functions, and ensure a smooth and efficient work environment. The Office Administrator will coordinate with multiple teams, handle facilities management, and provide administrative support to leadership and staff.

• Manage daily office operations including reception, front desk, and general administrative duties.
• Maintain office supplies, inventory, and procurement of stationery, IT equipment, and pantry items.
• Supervise housekeeping, facility staff, and vendor management for office services.
• Coordinate office maintenance, security, and IT infrastructure support.
• Act as the point of contact for employees regarding office-related queries.
• Support HR in onboarding new hires by arranging workstations, ID cards, and orientation logistics.
• Assist in planning company events, meetings, and employee engagement activities.
• Maintain and update company records, files, and documentation.
• Handle courier, correspondence, and travel arrangements for employees.
• Prepare expense reports, purchase orders, and vendor invoices for finance teams.
• Ensure adherence to health, safety, and security protocols within the office premises.
• Manage contracts and renewals with facility service providers (cleaning, IT, security, etc.).
• Support internal audits related to office operations and vendor compliance.