Office Administrator

As an HR & Admin Officer at our company, you will play a crucial role in ensuring the smooth functioning of various departments including varnish plants, wire plant, lab, warehouse, and accounts. Your responsibilities will encompass a wide range of tasks such as HR & Administration, Stock & Warehouse Control, Plant Operations Coordination, Procurement & Vendor Follow-up, Compliance & Safety, and Administration & Reporting. **Key Responsibilities:** - **HR & Administration:** - Maintain attendance, shift scheduling, overtime, and leave records for all departments. - Handle recruitment, onboarding, training, and employee records. - Manage discipline, grievance handling, and policy enforcement. - Ensure compliance with labour laws, ESI, PF, and statutory requirements. - **Stock & Warehouse Control:** - Supervise incoming raw materials and outgoing finished goods. - Maintain daily stock registers, issue slips, and reconciliation reports. - Monitor minimum stock levels and coordinate for replenishment. - Coordinate with transporters, vendors, and warehouse staff for timely dispatches. - **Plant Operations Coordination:** - Work closely with production managers and supervisors to ensure shift coverage and manpower allocation. - Track daily production output, efficiency, and downtime issues. - Support in raw material planning and charging schedules. - Ensure QC reports are aligned with production batches before dispatch. - Submit consolidated daily production & stock movement reports to management. - **Procurement & Vendor Follow-up:** - Coordinate with suppliers for timely supply of raw materials and packaging items. - Maintain vendor contact database and liaise for negotiations or urgent requirements. - **Compliance & Safety:** - Keep all statutory registers and audit files updated. - Ensure compliance with factory rules, fire safety, PPE, and chemical handling norms. - Coordinate with Safety Officer for trainings and inspections. - **Administration & Reporting:** - Oversee canteen, housekeeping, uniforms, and facility upkeep. - Handle contract labour deployment for loading/unloading and support tasks. - Consolidate HR, stock, production, and dispatch data into regular reports for management. - Act as a single-point coordinator across HR, warehouse, accounts, and production. **Qualifications & Skills:** - Graduate/Postgraduate in HR, Commerce, or Operations. - 47 years experience in HR/Admin + operations/stock roles (manufacturing preferred). - Strong knowledge of labour law compliance, stock control, and reporting systems. - Proficient in MS Office (Excel, Word, PowerPoint) and ERP/stock software. - Excellent coordination, problem-solving, and leadership skills. In this role, you will report to the Exec manager and collaborate with teams from Production, Lab, Warehouse, Accounts, and Vendors. This is a full-time position with benefits including Provident Fund.,