Office Administrator

Job Description

Job Title: Office Administrator Location: Bangalore Company: 4Thoughts Finance Reporting To: CEO Role Summary: We are seeking a reliable and organized Office Administrator to manage daily office operations, handle documentation and client coordination, support the CEO with administrative tasks, and ensure the smooth functioning of the office environment. The ideal candidate will also be responsible for maintaining office supplies, managing inventory, and coordinating basic office upkeep. Key Responsibilities: Documentation & Client Coordination: Manage paperwork and documentation related to client agreements and internal processes. Coordinate with clients for signatures, both digitally and in person. Track, record, and file signed documents systematically. Executive Assistance: Support the CEO with scheduling, reminders, follow-ups, and general administrative tasks. Prepare basic reports and summaries as required. Office Maintenance & Supplies: Maintain cleanliness and organization of the office space. Coordinate with housekeeping, building management, and vendors for any maintenance needs. Monitor and manage office supplies inventory (stationery, pantry items, printer supplies, etc.). Place timely orders and track usage to ensure no shortages. General Administration: Handle courier services, visitor coordination, printing/scanning tasks, and basic receptionist duties. Liaise with internal departments and external vendors as needed. Key Requirements:1–3 years of relevant experience in office administration or front-office roles. Strong organizational skills with an eye for detail. Good communication and interpersonal abilities. Proficiency in MS Office (Excel, Word, Outlook). Ability to multitask and support senior leadership with professionalism. Proactive, dependable, and discreet with confidential information. Preferred Qualification: Graduate in any discipline. Experience in finance, legal, or executive assistance roles is an advantage.