2474 Office Administration Jobs - Page 7

We are seeking a proactive and highly organized Personal Assistant (PA) to provide end-to-end administrative and personal support to the Director of a fast-paced and dynamic organization. The ideal candidate will be responsible for managing professional and occasional personal tasks, ensuring smooth operations and optimal time management for the Director. Key Responsibilities: Manage the Directors calendar, appointments, and meetings efficiently Organize travel plans, hotel bookings, and transportation arrangements Maintain confidentiality and handle sensitive documents with discretion Respond to emails, phone calls, and communications on the Directors behalf Draft and prepare reports, presentations, and business documents Coordinate with internal departments and external stakeholders Assist with occasional personal errands or tasks Monitor and track important deadlines, follow-ups, and to-do lists Maintain and update files, records, and documentation in an organized manner Support in general office administration as and when required Skills & Qualifications: Strong organizational and multitasking abilities Excellent verbal and written communication skills in English Proficient in Microsoft Office Suite , Google Workspace , and scheduling tools Experience with Zoho People is preferred Must be trustworthy, discreet, and reliable Ability to take initiative , prioritize, and anticipate the Director’s needs Comfortable with handling a blend of professional and occasional personal tasks Who Can Apply: Fresh graduates who are eager to learn and build their career in administration Candidates with up to 3 years of relevant experience Must be comfortable with both professional and occasional personal tasks

Key Responsibilities: Manage incoming calls, emails, and correspondence Organize and maintain physical and digital files and records Assist in scheduling meetings, appointments, and travel arrangements Handle office supplies inventory and place orders when necessary Support preparation of reports, presentations, and documents Coordinate with vendors, service providers, and visitors

Admin Staff is responsible for supporting day-to-day administrative tasks, managing office supplies, handling basic coordination duties, maintaining records, and ensuring smooth office operations. The role may also involve courier handling, vendor coordination, and general facility support

Star Aviation Academy is looking for office Executives to join our dynamic team and embark on a rewarding career journey Collaborate with cross-functional teams to achieve strategic outcomes Apply subject expertise to support operations, planning, and decision-making Utilize tools, analytics, or platforms relevant to the job domain Ensure compliance with policies while improving efficiency and outcomes

Sporthood.in is looking for Administrative Assistant to join our dynamic team and embark on a rewarding career journey As an Administrative Assistant, you will play a crucial role in supporting the smooth functioning of the organization by providing administrative and clerical assistance to various departments and senior staff members Your responsibilities will include handling office tasks, organizing and maintaining files, managing communications, and ensuring efficient day-to-day operations Key Responsibilities:Manage incoming calls, emails, and other forms of communication and redirect them to the appropriate personnel Coordinate and schedule appointments, meetings, and events for executives and team members Maintain office supplies and equipment, and place orders when necessary Prepare and distribute internal and external correspondence, memos, and reports Assist in drafting, proofreading, and editing documents, presentations, and reports as required Organize and maintain physical and digital files, ensuring easy retrieval and confidentiality Handle travel arrangements and accommodations for employees or visitors as needed Process and record expenses, invoices, and reimbursements in accordance with company policies Assist in the preparation and coordination of company events, workshops, and conferences Handle general administrative duties such as photocopying, scanning, and filing documents Greet and assist visitors and clients, providing a positive and professional impression of the organization Collaborate with other administrative staff and cross-functional teams to facilitate efficient workflow Maintain and update company databases and contact lists Support HR in onboarding new employees and maintaining employee records Follow up on various tasks and deadlines, ensuring timely completion Handle sensitive and confidential information with integrity and discretion Qualifications and Requirements:High school diploma or equivalent; additional education or certifications in office administration is a plus Proficiency in office software such as Microsoft Office (Word, Excel, PowerPoint, Outlook) Strong organizational and time-management skills, with the ability to multitask and prioritize tasks effectively Excellent communication skills, both verbal and written Attention to detail and a high level of accuracy in all work activities Ability to work independently and collaboratively as part of a team Discretion and confidentiality when dealing with sensitive information Positive attitude, professional demeanor, and excellent interpersonal skills

Right Horizond Advisory is looking for Executive Assistant to join our dynamic team and embark on a rewarding career journey Providing administrative support to executives such as scheduling meetings, managing calendars, arranging travel, and handling phone calls and emails Preparing and editing correspondence, reports, and presentations Conducting research and providing analysis for various projects Managing projects and timelines and ensuring deadlines are met Coordinating with other departments and stakeholders on behalf of the executive Handling confidential information and maintaining strict confidentiality protocols Acting as the first point of contact for the executive and representing them in a professional manner Providing support in organizing events and meetings Managing expenses and maintaining financial records Supervising and managing other administrative staff Proficient in Microsoft Office applications Excellent communication and organizational skills

KPMG India is looking for Executive - Oracle Fin to join our dynamic team and embark on a rewarding career journey Assisting with the preparation of operating budgets, financial statements, and reports. Processing requisition and other business forms, checking account balances, and approving purchases. Advising other departments on best practices related to fiscal procedures. Managing account records, issuing invoices, and handling payments. Collaborating with internal departments to reconcile any accounting discrepancies. Analyzing financial data and assisting with audits, reviews, and tax preparations. Updating financial spreadsheets and reports with the latest available data. Reviewing existing financial policies and procedures to ensure regulatory compliance. Providing assistance with payroll administration. Keeping records and documenting financial processes.

KIMS HOSPITAL & SURGICAL CENTER is looking for JR. EXECUTIVE-KIMS-KON-33508 to join our dynamic team and embark on a rewarding career journey Assisting with the preparation of operating budgets, financial statements, and reports. Processing requisition and other business forms, checking account balances, and approving purchases. Advising other departments on best practices related to fiscal procedures. Managing account records, issuing invoices, and handling payments. Collaborating with internal departments to reconcile any accounting discrepancies. Analyzing financial data and assisting with audits, reviews, and tax preparations. Updating financial spreadsheets and reports with the latest available data. Reviewing existing financial policies and procedures to ensure regulatory compliance. Providing assistance with payroll administration. Keeping records and documenting financial processes.

ALP Nishikawa Company Ltd. is looking for Receptionist to join our dynamic team and embark on a rewarding career journey Greet and welcome guests as soon as they arrive at the office Direct visitors to the appropriate person and office Answer, screen and forward incoming phone calls Ensure reception area is tidy and presentable, with all necessary stationery and material (e.g. pens, forms and brochures) Provide basic and accurate information in-person and via phone/email Receive, sort and distribute daily mail/deliveries Maintain office security by following safety procedures and controlling access via the reception desk (monitor logbook, issue visitor badges) Order front office supplies and keep inventory of stock Update calendars and schedule meetings Arrange travel and accommodations, and prepare vouchers Keep updated records of office expenses and costs Perform other clerical receptionist duties such as filing, photocopying, transcribing and faxing

The ALP Group is looking for Receptionist to join our dynamic team and embark on a rewarding career journey Greet and welcome guests as soon as they arrive at the office Direct visitors to the appropriate person and office Answer, screen and forward incoming phone calls Ensure reception area is tidy and presentable, with all necessary stationery and material (e.g. pens, forms and brochures) Provide basic and accurate information in-person and via phone/email Receive, sort and distribute daily mail/deliveries Maintain office security by following safety procedures and controlling access via the reception desk (monitor logbook, issue visitor badges) Order front office supplies and keep inventory of stock Update calendars and schedule meetings Arrange travel and accommodations, and prepare vouchers Keep updated records of office expenses and costs Perform other clerical receptionist duties such as filing, photocopying, transcribing and faxing

Job Requirement: Manage all the Administration related works on daily basis. Looking after day to day office activities, record attendance. Managing front desk along with dispatch & housekeeping staff and supplies. Taking Instructions from Branch Head. Booking & Managing the Training, Meeting Programs and other official activities. Maintenance, replacement & repair of office assets. Arrangements of all Stationary, House Keeping, Tea, Coffee, Snacks, lunch & First Aid Act as a central point of reference for internal and external queries, ensuring that messages are recorded and reported on in a timely manner, including contact with staff and managers Managing all out Office and Ad hoc activities. Qualification: Graduate. Employment Type: Permanent Job, Full Time. Industry: Any Week Off :- In between Monday to Friday (Sat & Sun Mandate Working ) Interested Candidates with immediate joiner can share their cv at Name :- Priyanka Kamble Mail Id :- priyankashantvankamble@aesl.in Contact Number :- 8448083809

Responsibilities: Greet guests, manage phone calls & emails Maintain front desk organization & supplies Coordinate office events & meetings Manage reception operations & staff Oversee guest services & requests Travel allowance Sales incentives Performance bonus Mobile bill reimbursements Maternity leaves

The candidate will provide high-level administrative support to the Director, ensuring organization and time management efficiency. The role involves liaising with internal and external stakeholders, managing schedules, and handling confidential information with discretion. Key responsibilities include managing the Director's calendar, coordinating meetings, preparing documentation, overseeing projects, arranging travel, and supporting administrative functions. Requirements Bachelor's degree (Preferred). 2+ years of total work experience (Preferred). 1+ year of experience as a Personal Assistant (Preferred). Fluency in Gujarati (Preferred). Strong calendar and schedule management skills. Excellent communication and organizational abilities. Ability to handle confidential information with discretion. Experience in preparing reports, presentations, and meeting documentation. Proficiency in managing travel arrangements and project coordination.

Shri Madhwa Vadiraja Institute of Technology Management BANTAKAL is looking for Boys Hostel Caretaker to join our dynamic team and embark on a rewarding career journey Maintain the cleanliness and upkeep of facilities and grounds. Perform routine maintenance and repairs as needed. Ensure safety and security of the premises. Monitor and replenish supplies and equipment. Report any issues or concerns to management. Assist with event setup and coordination. Boys Hostel Caretaker PUC Prior hostel or residential management experience preferred As per institutional guidelines, aligned with AICTE norms

Shri Madhwa Vadiraja Institute of Technology Management BANTAKAL is looking for Girls Hostel Caretaker to join our dynamic team and embark on a rewarding career journey Maintain the cleanliness and upkeep of facilities and grounds. Perform routine maintenance and repairs as needed. Ensure safety and security of the premises. Monitor and replenish supplies and equipment. Report any issues or concerns to management. Assist with event setup and coordination. Girls Hostel Caretaker PUC Female candidates preferred prior experience in hostel care is desirable As per institutional guidelines, aligned with AICTE norms

Star Aviation Academy is looking for Office Executive to join our dynamic team and embark on a rewarding career journey Manage day-to-day office operations, including administrative tasks and employee coordination. Handle communications, both internal and external, ensuring timely responses and follow-ups. Organize meetings, prepare agendas, and take minutes for effective documentation. Maintain office supplies and ensure all equipment is in working order. Assist with budgeting, invoicing, and other financial tasks as needed. Good Communication Skills in Hindi & English and computer p roficiency

Total experience required - 1- 2 years of Experience in backend work.,3rd Party Payroll,Monday to Saturday Maintaining the Office Vendor Management Logistics Organizing & Managing the Records- Provident fund Health insurance

Senior Facilities Coordinator Work Dynamics What this job involves: Providing onsite support You will be the Site Managers trusted right hand on all facilities-related activities. Youll do this by performing routine site inspections to ensure all building processes and best practices are implemented and maintained. Where can processes be improved How can we save costs These are questions that will be at the forefront of the teams thinking. You, too, will always have an eye on this, contributing suggestions as they arise. Youll also lend the team a big hand by providing admin support including front desk duties, basic housekeeping and appointment coordination. Youll need to ensure we hit key performance indicators and meet our service level agreements. Key aspects: Monitoring of Housekeeping related activities Arrangement of all consumables and supplies for Client / any visits Preparing the Daily/Weekly and Monthly reports Interacting with the service & supply vendors. Undertake daily facility rounds and find out snags and raising proactive tickets for the same Effectively manage service provider teams to ensure an on time deliverable system. Routinely Inspect all services to ensure performance measures are being maintained and make the service score cards. Client/Stakeholder Management Proactively engage stakeholders to ensure that on site clients expectations are met though high levels of customer service Build and develop effective client / stakeholder relationships across multiple levels of the organisation Proactively understand the customers/ employees needs and act on them before being requested Maintain high standards of housekeeping of facility Improvements in the office aesthetics and operations as per need Finance Management Accurate billing and invoicing Adherence to the monthly forecast Invoice management. Procurement & Vendor Management Work on getting quotations as per site need Sharing indents for monthly material supply Zero stock out of situation Other Key Activities Collecting all documents from the vendor for compliance audit Developing interesting & fun user engagement activities Signage / Poster making for site awareness. Managing ad hoc vendors. Meeting the clients facilities needs At JLL, we put client satisfaction at the front and centre of everything we do. If you share our values, we will be more than happy to work with you. In this role, youll be responsible for working closely with clients and suppliers onsite to identify their facility-related enquiries and requirements such as follows :- Ensure messaging is consistent and in line with requests received from the user. Respond to user inquiries and concerns promptly and with courtesy and enthusiasm. Build relationships by engaging clients in genuine, personable conversations. Create WOW experiences by anticipating client needs and seizing the moment; acting on them before being requested

Responsibilities: * Maintain office supplies inventory * Manage office operations & staff coordination * Ensure administrative tasks efficiency * Oversee facility maintenance & safety protocols * Prepare reports & presentations

Oversee the maintenance and operation of facilities. Ensure facilities are clean, safe, and well-maintained. Coordinate with vendors and service providers for facility-related tasks. Monitor and report on facility performance metrics. Assist in planning and implementing facility improvement projects. Maintain accurate records of facility activities and expenses. Ensure compliance with safety and quality standards. Provide training and support to facility staff.

Key Responsibilities: Reception and Visitor Management: Greet and welcome visitors, clients, and employees in a professional and friendly manner. Register and sign in visitors, provide them with appropriate visitor badges, and ensure their comfort during their visit. Answer incoming telephone calls and transfer them to the appropriate employee or department. Respond to inquiries and provide information to visitors and callers. Administrative Support: Coordinate and schedule appointments, meetings, and conference room bookings. Manage and maintain the front desk area, ensuring it is clean, organized, and well-presented at all times. Receive and distribute incoming mail, packages, and deliveries. Maintain office supplies inventory and place orders when necessary. Communication and Coordination: Communicate with employees, clients, and visitors to ensure smooth operations and address any needs or concerns. Coordinate with various internal departments to relay messages, provide necessary information, and assist in resolving issues. Assist with travel arrangements, including booking flights, accommodations, and transportation for employees or clients. Record Keeping and Documentation: Maintain accurate records of incoming and outgoing visitors, calls, and messages. Update and manage electronic databases, contact lists, and directories. Generate and distribute reports, memos, and other documents as required. Safety and Security: Monitor and ensure the security of the front desk area by maintaining visitor logbooks, surveillance, and access control systems. Follow established security procedures, including issuing visitor badges and enforcing visitor policies. Handle emergency situations calmly and efficiently, such as evacuation procedures or contacting appropriate authorities. Customer Service: Provide exemplary customer service by addressing inquiries, resolving complaints, and ensuring visitors have a positive experience. Assist in coordinating and organizing special events or activities hosted by the organization.

Implement ticketing targets effectively and focus on maximum ticket generation to meet company booking goals. Handle domestic and international ticket reservations using GDS platforms with an emphasis on achieving daily and monthly ticket sales targets. Process ticket cancellations, rebookings, and refunds efficiently. Communicate clearly with clients regarding flight options, fares, and travel policies. Coordinate with airlines, suppliers, and travel partners for booking confirmations. Maintain accurate records of bookings, payments, and customer interactions. Ensure timely delivery of travel documents to customers.Maintain updated knowledge of airline policies, offers, and travel advisories. Qualification Diploma/Degree in Travel Tourism or related field. 12 years of experience in ticketing preferred.

Supervise and manage daily operations and staff. Ensure compliance with company policies and regulations. Monitor and report on performance metrics and KPIs. Collaborate with cross-functional teams on business initiatives. Provide training and support to team members. Maintain accurate records of operations and activities.

Personal Care: Assist with activities of daily living, including bathing, dressing, grooming, and toileting. Mobility Assistance: Help the client with mobility, including transferring in and out of bed or a wheelchair. Meal Preparation: Prepare meals and assist with feeding if necessary. Medication Reminder: Provide medication reminders and assistance as prescribed by healthcare professionals. Companionship: Offer emotional support, engage in conversation, and provide companionship to alleviate loneliness and isolation. Light Housekeeping: Perform light housekeeping tasks, such as tidying up, laundry, and maintaining a clean and safe environment for the client. Transportation: Assist with or provide transportation for the client to medical appointments or social outings. Monitoring Health: Keep an eye on the client's health and report any changes or concerns to healthcare professionals or family members. Safety: Ensure the safety and well-being of the client, including fall prevention and emergency response. Documentation: Maintain records of daily care and activities, as well as any changes in the client's condition.

Oversee the maintenance and operations of facility management services. Develop and implement facility management policies and procedures. Monitor and evaluate facility performance and identify areas for improvement. Manage and train facility management staff to achieve high performance and professional growth. Collaborate with other departments to ensure smooth operations. Prepare and present reports on facility management activities and performance.