2474 Office Administration Jobs - Page 4

Techtonics is looking for Office Executive to join our dynamic team and embark on a rewarding career journey Manage incoming and outgoing correspondence, including emails, letters, and packages. Coordinate appointments, meetings, and conference calls. Handle incoming phone calls and direct them to the appropriate staff members. Manage office supplies, equipment, and facilities to ensure they are in good working order. Maintain accurate and up-to-date filing systems. Prepare reports, spreadsheets, and other documents as needed. Organize and maintain records of office expenses. Provide administrative support to other staff members as needed. Ensure the office is kept clean and organized. Implement and maintain office policies and procedures.

Were seeking a skilled and friendly Front Office Executive to join our team at Medtronic. She will manage the reception or front desk at our Reception. Thus, as the first point of contact for our Employees and visitors, she will play a critical role in creating a welcoming environment and providing excellent customer service. In this role, you are expected to handle administrative tasks and support other departments in everyday chores. Roles Handle the front desk, maintain visitor records, Meeting Room Bookings, Facility tools operations, Entry approvals. Manage administrative chores and organizational tasks. Create a welcoming, professional environment for clients and customers. Tasks Managing the reception area and ensuring the office is neat and tidy. Greeting and welcoming clients, customers and visitors courteously and professionally. Answering phone calls and directing them to the appropriate staff member/department. Handling incoming and outgoing mail and packages. Taking care of general everyday tasks like scheduling appointments, organizing files and maintaining office supplies. Required skills and qualifications Bachelors degree in any field. Excellent communication and interpersonal skills. Ability to prioritize tasks and great organizational capabilities. Competency in managing time and solving everyday problems. Customer-oriented mindset with a passion for providing exceptional service. Fluency in English, Hindi, and at least one other regional language. Preferred skills and qualifications 1-2 years of experience in a similar job or other customer-facing roles. Proficiency in using computers and other office equipment. Willingness to work in a fast-paced environment with multitasking ability. Basic knowledge of Microsoft Office (MS Word and MS Excel).

Handle front desk Operations Maintain and update student records and attendance data Assist with admission process and documentation

Manage office operations: Scheduling appointments, coordinating meetings, maintaining records. Drafting support: Provide part-time AutoCAD drafting support Preferred candidate profile Strong communication skills and familiar with AutoCAD drafting for buildings

Key Responsibilities: Coordinate and supervise housekeeping staff and vendors to maintain cleanliness across the premises. Ensure timely execution of soft services including pest control, waste disposal, sanitization, and pantry services. Conduct regular inspections to ensure service quality and compliance with health and safety standards. Handle complaints and service requests related to soft services and resolve them promptly. Maintain records of consumables, attendance, and service checklists. Coordinate with internal departments and service providers for smooth facility operations. Assist in procurement and inventory control of soft service materials. Support in planning and executing office events or rearrangements involving soft services.

About Company Founded in 2011, ReNew, is one of the largest renewable energy companies globally, with a leadership position in India. Listed on Nasdaq under the ticker RNW, ReNew develops, builds, owns, and operates utility-scale wind energy projects, utility-scale solar energy projects, utility-scale firm power projects, and distributed solar energy projects. In addition to being a major independent power producer in India, ReNew is evolving to become an end-to-end decarbonization partner providing solutions in a just and inclusive manner in the areas of clean energy, green hydrogen, value-added energy offerings through digitalisation, storage, and carbon markets that increasingly are integral to addressing climate change. With a total capacity of more than 13.4 GW (including projects in pipeline), ReNew’s solar and wind energy projects are spread across 150+ sites, with a presence spanning 18 states in India, contributing to 1.9 % of India’s power capacity. Consequently, this has helped to avoid 0.5% of India’s total carbon emissions and 1.1% India’s total power sector emissions. In the over 10 years of its operation, ReNew has generated almost 1.3 lakh jobs, directly and indirectly. ReNew has achieved market leadership in the Indian renewable energy industry against the backdrop of the Government of India’s policies to promote growth of this sector. ReNew’s current group of stockholders contains several marquee investors including CPP Investments, Abu Dhabi Investment Authority, Goldman Sachs, GEF SACEF and JERA. Its mission is to play a pivotal role in meeting India’s growing energy needs in an efficient, sustainable, and socially responsible manner. ReNew stands committed to providing clean, safe, affordable, and sustainable energy for all and has been at the forefront of leading climate action in India. Job Description Roles and Responsibility Role involves providing strategic direction, operational guidance and execution oversight to all activities related to facilities management, transport, legal compliances, safety and security, employee benefits and procurement. Role will be instrumental in shaping the employee experience and creating an engaging and vibrant workplace. You will lead a team of administration professionals and contractual resources, to deliver the short and long term goals for the function. You will be responsible for setting the strategic objectives for the team and bring in industry knowledge and subject matter expertise in charting the course for the function. Location - Dholera, Gujarat

Manage EPABX system, Manage courier services, Manage housekeeping, security, Manage biometric systems, Oversee administration facilities, guests handling, Manage the reception area, Admin support, Required Candidate profile Female candidate, any graduate, fluency in english, hindi, marathi must, 1-3 yr experience,

Seeking an experienced Admin Manager for our Pune branch to lead office operations, batch management and trainers. We need a proactive leader to ensure our office runs smoothly. Ready to join us? Apply with your CV: ceo@rvmcad.org Required Candidate profile Education experience is preferred but not mandatory.

Role Overview: We are looking for a dynamic and proactive MBA Graduated to join as an Executive Assistant to the Admin Office . This role is pivotal in ensuring smooth coordination, communication, and day-to-day administrative support for the HOD. The ideal candidate should have strong interpersonal skills, the ability to multitask and a desire to learn in a fast-paced leadership environment. Key Responsibilities: 1. Executive Assistance & Calendar Management Manage and coordinate the HOD daily schedule, appointments, and meetings Assist with Organizing travel plans, itineraries, and accommodations Prepare meeting notes, follow-up action points, and maintain timely reminders 2. Cross Functional Coordination Act as the point of contact between the HOD and internal departments Liaise with external stakeholders, clients, and partners on the requirement Track deliverables and follow up on key tasks & set the update 3. Administration & Documentation Draft professional emails, letters, and reports as per the requirements Prepare PowerPoint presentations and Excel reports Maintain confidential files and structured documentation 4. Office Operations & Floor Management Support in planning meetings, visits, and company events Coordinate with support staff and departments for smooth office functioning 5. Business Analysis & Research Conduct market and industry research Assist in preparing business models, data analysis, and reporting Preferred candidate profile MBA (Freshers eligible) Specialization in Management preferred Excellent communication skills (spoken & written English) Strong coordination, time management, and organizational skills Proficiency in MS Office (Word, Excel, PowerPoint, Outlook) The candidate should demonstrate a professional attitude, maintain confidentiality, and exhibit strong attention to detail.

About Hexr Factory: We are always exploring the possibilities to bridge the connection between the physical and digital world. We design and build Metaverse & Digital twin technologies for the future of industry and entertainment. Preference: Female Candidates Experience: 0-1 years Title: HR & Admin Project Role Description: Passionate individual who is looking for an opportunity to prove or showcase his/her skills in Administration Office Admin Roles and Responsibilities: Sourcing, screening, and shortlisting candidates based on job requirements. Coordinate interviews and communicate with both candidates and department throughout the recruitment process. Responsible for onboarding process Inventory management; maintain, track and update sheets; Procurement of office infrastructure, vendor management and keep stock of office supplies. Create and update records and databases with personnel, financial and other data. Handling Petty Cash and documenting financial transactions(bills, invoices, files, sheets etc). Intimate timely/monthly payments and follow up on receivables. Maintain Attendance & Leave and other employee records. Attend to everyday needs and perform other relevant duties when needed. If interested, Please share your resume to jobs@hexrfactory.com Work location: Chennai, Tamil Nadu Contact: 9884099499 Web: www.hexrfactory.com

Roles and Responsibilities Manage day-to-day administrative tasks, ensuring smooth office operations. Handle petty cash transactions, maintain accurate records, and perform bank reconciliations. Oversee facility management services to ensure a comfortable working environment for employees. Coordinate with vendors for various services such as housekeeping, maintenance, and repairs. Maintain accurate financial records, including accounts handling and bookkeeping.

Roles and Responsibilities To execute the lining up meetings for senior staff, and ensuring smooth office operations at Front office Admin. The ideal candidate should be proactive, organized, and have excellent communication skills. Greet and assist visitors and clients, ensuring they are properly attended to and the office environment remains professional. Organize and schedule meetings for senior executives, including coordinating with internal and external stakeholders, sending invitations, and preparing meeting materials. Manage daily office operations, including handling courier, stationery, petty cash, and ensuring that all administrative tasks are completed on time. Assist the BD team in managing follow-up activities and ensuring timely communication. Order office supplies, printed materials, and stationery as needed, ensuring inventory is well-maintained. Coordinate and assist in organizing internal and external office events, meetings, and conferences. Ensure proper handling of incoming and outgoing mail, couriers, faxes, and emails. Manage general office administrative duties, including coordinating with vendors for repairs and maintenance of office areas. Assist in maintaining the cleanliness and organization of the office environment by liaising with cleaning and maintenance staff. Perks and benefits 5 days working Supplement benefits

We are looking for a highly skilled and experienced Receptionist to join our team in the Real Estate industry. The ideal candidate will have 2-3 years of experience. Roles and Responsibility Manage front office operations, including handling phone calls, emails, and walk-ins. Provide exceptional customer service to clients and visitors. Maintain accurate records and databases with up-to-date information. Coordinate meetings, appointments, and travel arrangements for staff members. Develop and implement effective filing systems, both physical and digital. Collaborate with other departments to ensure seamless communication and workflow. Job Requirements Proficient in MS Office applications, particularly Excel and Word. Excellent communication and interpersonal skills. Ability to work in a fast-paced environment with multiple priorities. Strong organizational and time management skills. Maintaining confidentiality and handling sensitive information with discretion. Team player with a positive attitude and willingness to learn.

Processing and preparing important company documents Managing staff calendars and scheduling appointments Assisting in vendor relationship management Supporting administrative staff Handling office supplies stock and placing orders

Responsibilities: Greet guests, manage front desk operations & EPABX system Maintain office administration & coordination tasks and assist in HR activities. Handle guest requests via phone & in-person Manage reception activities & telephone handling Office cab/shuttle

Treelife Consulting is looking for Executive FDD to join our dynamic team and embark on a rewarding career journey Assisting with the preparation of operating budgets, financial statements, and reports. Processing requisition and other business forms, checking account balances, and approving purchases. Advising other departments on best practices related to fiscal procedures. Managing account records, issuing invoices, and handling payments. Collaborating with internal departments to reconcile any accounting discrepancies. Analyzing financial data and assisting with audits, reviews, and tax preparations. Updating financial spreadsheets and reports with the latest available data. Reviewing existing financial policies and procedures to ensure regulatory compliance. Providing assistance with payroll administration. Keeping records and documenting financial processes.

Treelife Consulting is looking for Sr . Executive to join our dynamic team and embark on a rewarding career journey Assisting with the preparation of operating budgets, financial statements, and reports. Processing requisition and other business forms, checking account balances, and approving purchases. Advising other departments on best practices related to fiscal procedures. Managing account records, issuing invoices, and handling payments. Collaborating with internal departments to reconcile any accounting discrepancies. Analyzing financial data and assisting with audits, reviews, and tax preparations. Updating financial spreadsheets and reports with the latest available data. Reviewing existing financial policies and procedures to ensure regulatory compliance. Providing assistance with payroll administration. Keeping records and documenting financial processes.

Greet persons entering the office, determine nature and purpose of visit, and direct/escort to destination. Open, read, and prepare answers to routine letters. Locate and attach appropriate files to incoming correspondence requiring replies. Take and distribute meeting minutes to appropriate individuals. Handle and distribute incoming and outgoing mail. Create and maintain computer- and paper-based filing and organization systems for records, reports, documents, etc. Transmit information or documents using a computer, mail, or facsimile machine. Prepare letters, memos, and other documents using word processing, spreadsheet, database, or presentation software. Enter and retrieve information contained in computer databases using a keyboard, mouse, or trackball to update records, files, reservations, and answer inquiries from guests. Operate standard office equipment other than computers such as telephone, typewriter, fax, photocopier, calculator, and electronic peripherals. Document and communicate all guest requests/complaints to appropriate personnel. Follow all company policies and procedures, ensure uniform and personal appearance are clean and professional, maintain confidentiality of proprietary information, and protect company assets. Develop and maintain positive working relationships with others, support team to reach common goals, and listen and respond appropriately to the concerns of other employees. Speak with others using clear and professional language, and answer telephones using appropriate etiquette. Welcome and acknowledge all guests according to company standards, anticipate and address guests service needs, assist individuals with disabilities, and thank guests with genuine appreciation. .

Role & responsibilities Closely co-ordinate with the Business w.r.t Branch Opening plan and ensure premise registration, agreement etc. is effectively closed. New branch setup, alteration, shifting of location within allotted state. Coordinate to fulfill the statutory compliances according to state govt rules. Monitor inventory of office supplies and the purchasing of new material within approved Budget. Managing rent processing register and updating on the payment. Office management managing & maintaining stationery at region/state level. Ensuring proper facility management, security, housekeeping and pantry management. Preferred candidate profile Should have minimum 4 to 5 years of experience in administration. Experience of Field Administration in a Microfinance institution will be an added advantage. Customer service attitude. Geographical & properties prevailing rental rates knowledge. Excellent organizational skills. Effective communication skills with a talent for operating across different levels of an organization. Advanced computer skills including MS Word and MS Excel. Highly dependable and trustworthy. Ability to be resourceful and proactive when issues arise. Good time management skills. Negotiation Skills.

We are looking for a skilled Administration Officer to join our team at Panacorp Software Solutions, with 4 years of experience in the IT Services & Consulting industry. Roles and Responsibility Manage and maintain administrative tasks efficiently. Coordinate with various departments to ensure smooth operations. Develop and implement effective administrative procedures. Provide exceptional customer service to clients and stakeholders. Maintain accurate records and databases. Perform other administrative duties as required. Job Requirements Minimum 4 years of experience in administration or a related field. Strong knowledge of administrative principles and practices. Excellent communication and interpersonal skills. Ability to work independently and collaboratively. Proficient in Microsoft Office and other administrative software. Strong problem-solving and analytical skills.

Career Club Consultancy and Management Services is looking for Office Coordinator to join our dynamic team and embark on a rewarding career journey Responsible for the day-to-day operations of an office Overseeing administrative tasks, such as answering phones, scheduling appointments, managing mail and email correspondence, and organizing and maintaining files Responsible for ordering supplies, managing budgets, and coordinating with other departments Providing support to executive and managerial staff, such as scheduling meetings and preparing reports Strong organizational and communication skills, as well as the ability to multitask and prioritize effectively

SFour Media Private Limited is looking for Data Entry Specialist to join our dynamic team and embark on a rewarding career journey Input and manage data for the organization Monitor and report on data entry performance metrics Ensure accuracy and completeness of data Collaborate with other team members on data entry projects Prepare data entry reports and documentation

About The Role : Job TitleFund Administration Corporate TitleAssociate LocationPune, India Role Description About DWS Today, markets face a whole new set of pressures but also a whole lot of opportunity too. Opportunity to innovate differently. Opportunity to invest responsibly. And opportunity to make change. Join us at DWS, and you can be part of an industry-leading firm with a global presence. You can lead ambitious opportunities and shape the future of investing. You can support our clients, local communities, and the environment. Were looking for creative thinkers and innovators to join us as the world continues to transform. As whole markets change, one thing remains clear; our people always work together to capture the opportunities of tomorrow. Thats why we are Investors for a new now. As investors on behalf of our clients, it is our role to find investment solutions. Ensuring the best possible foundation for our clients financial future. And in return, well give you the support and platform to develop new skills, make an impact and work alongside some of the industrys greatest thought leaders. This is your chance to achieve your goals and lead an extraordinary career. Team / division overview The Fund Administration and Board Relations team is responsible for overseeing all aspects of the Board meeting processes for the U.S. legal entities and Fund Boards. The team members act as Corporate Secretaries of such legal entities and Fund Boards, providing Board and Committee support along with other administrative responsibilities. What well offer you , 100% reimbursement under childcare assistance benefit (gender neutral) Sponsorship for Industry relevant certifications and education Accident and Term life Insurance Your key responsibilities As a member of the Fund Administration and Board Relations team, you will support the relevant team leaders in order to provide support to our Fund Administration, Board meeting and other administrative processes. Responsibilities will include Assisting with the Board meeting process including gathering, proofreading and maintaining Board meeting materials and coordinating with presenters Drafting Board meeting materials including agendas, executive summaries, meeting minutes, resolutions, and other relevant documents Maintaining and distributing Fund and legal entity Board documents including, Director & Officer lists, Fund lists, service provider lists, meeting calendars, etc. Completing industry surveys Assisting with corporate and regulatory filings Assisting with ad hoc departmental projects as assigned Your skills and experience Excellent written and verbal skills to effectively communicate across all levels of the organization Proficient in use of Microsoft Word/PowerPoint/Excel Highly organized and detail oriented in order to maintain all trackers, calendars and deliverables Ability to work in a fast paced, deadline driven environment Strong team culture How well support you . . . . About us and our teams Please visit our company website for further information: https://www.db.com/company/company.htm We at DWS are committed to creating a diverse and inclusive workplace, one that embraces dialogue and diverse views, and treats everyone fairly to drive a high-performance culture. The value we create for our clients and investors is based on our ability to bring together various perspectives from all over the world and from different backgrounds. It is our experience that teams perform better and deliver improved outcomes when they are able to incorporate a wide range of perspectives. We call this #ConnectingTheDots.

Job Purpose: To provide high-level administrative and secretarial support to the senior management, ensuring efficient coordination of schedules, communication, travel, meetings, and other executive tasks. Key Responsibilities: Executive Support: Manage the calendar, schedule meetings, appointments, and events. Handle confidential correspondence, emails, and calls on behalf of the executive. Draft and proofread letters, memos, and other official documents. Travel & Logistics: Coordinate domestic and international travel, accommodation, and visa arrangements. Prepare travel itineraries and handle reimbursements/claims. Meeting Coordination: Organize and prepare materials for meetings, presentations, and conferences. Take minutes during meetings and follow up on action items. Communication Handling: Serve as a liaison between the executive and internal/external stakeholders. Filter and prioritize incoming requests and messages. Record Maintenance: Maintain and update confidential files, documents, and contact databases. Track key deadlines, projects, and deliverables. Office & Admin Support: Assist in organizing events, reviews, and team activities. Handle special assignments as required by the executive. Role & responsibilities Preferred candidate profile Required Skills & Qualifications: Graduate in any discipline (preferred: B.A., B.Com., BBA). 37 years of experience as a P.A. or executive assistant in a corporate setup. Excellent communication skills both written and verbal. Proficient in MS Office Suite (Word, Excel, PowerPoint, Outlook). Strong time management and organizational skills. Ability to handle confidential information with integrity. High degree of professionalism, discretion, and adaptability. Working Hours & Flexibility: Full-time position; willingness to work beyond regular hours when required. Should be flexible with work timings as per executive needs.

We are looking for a highly organized and skilled Office Administrator to join our team at Panacorp Software Solutions. The ideal candidate will have 2 years of experience in office administration. Roles and Responsibility Manage and maintain the office's administrative functions, including scheduling appointments and meetings. Coordinate travel arrangements, prepare reports, and perform other administrative tasks as needed. Develop and implement effective filing systems, both physical and digital, for easy access to information. Maintain confidentiality and handle sensitive information with discretion. Provide exceptional customer service to clients and visitors. Assist in budgeting and financial planning by preparing expense reports and analyzing financial data. Job Requirements Proven experience in office administration or a related field, with a minimum of 2 years of experience. Strong organizational and time management skills, with the ability to prioritize tasks and meet deadlines. Excellent communication and interpersonal skills, enabling strong relationships with colleagues and clients. Proficiency in Microsoft Office Suite, particularly Excel, Word, and PowerPoint. Ability to work independently and as part of a team, demonstrating flexibility and adaptability. Strong problem-solving skills, with the ability to think critically and creatively to resolve issues.