Marketing Assistant

ob Description: Marketing Assistant (Tendering & Business Development)Position Summary

The Marketing Assistant will support the Marketing and Business Development team by managing tender-related activities, preparing documentation, coordinating with internal departments, and tracking submission timelines. This role requires hands-on experience with government e-procurement platforms including GeM, Kerala e-Procurement, and Central e-Procurement portals, along with strong communication, coordination, and documentation skills.

Key Responsibilities1. Tender Management

• Identify relevant tenders from GeM Portal, Kerala e-Procurement portal, and Central e-Procurement portal on a daily/weekly basis.
• Review tender documents, eligibility criteria, technical requirements, and submission timelines.
• Maintain a tender tracking sheet with status updates, deadlines, and action points.
• Prepare and upload required documents such as:
• Company registrations and certificates
• Financial documents (GST, PAN, balance sheets)
• Technical bid documents
• Past performance records
• Product/service details

2. Tender Submission

• Coordinate with internal teams (Technical, Finance, Operations, Management) to gather necessary data.
• Ensure accurate and timely online submission of bids on:
• GeM (Government e-Marketplace)
• Kerala e-Procurement Portal
• Central Public Procurement Portal (CPPP / e-Procurement)
• Prepare BOQs, compliance statements, price bids, and technical submissions as required.
• Manage digital signatures (DSC) and ensure portals are updated and functioning.

3. Post-Tender Activities

• Follow up on tender results, clarifications, and negotiations.
• Maintain records of submitted tenders, evaluations, and outcomes.
• Assist in preparing presentations or documentation required for negotiations or technical evaluations.

4. Marketing & Business Development Support

• Support in developing marketing materials, presentations, and proposals.
• Conduct market research to identify new business opportunities.
• Assist in maintaining relationships with government departments, contractors, architects, and procurement officials.
• Prepare company profiles, brochures, capability statements, etc.

5. Documentation & Reporting

• Maintain an organized filing system for all tender documents.
• Generate weekly/monthly tender status reports for management review.
• Ensure compliance with ISO documentation procedures (if applicable).

Required Skills & QualificationsTechnical Skills

• Hands-on experience with:
• GeM Portal (catalog creation, bid participation, order processing)
• Kerala e-Procurement Portal
• Central e-Procurement / CPPP Portal
• Proficiency in MS Office (Word, Excel, PowerPoint).
• Ability to review technical and commercial tender documents.
• Good understanding of procurement processes and tender terminology.

Soft Skills

• Excellent communication and coordination skills.
• Strong attention to detail and documentation accuracy.
• Ability to work under strict deadlines.
• Analytical and problem-solving abilities.
• Willingness to learn tender procedures and government procurement rules.

Educational Requirements

• Bachelor’s degree (preferably in Business Administration, Marketing, Commerce, or related fields).
• Additional certification in tendering, procurement, or e-procurement portals is an added advantage.

Experience

• 1–3 years of experience in tendering, marketing support, or administrative roles.
• Experience in government procurement or contracting will be preferred.

Job Type: Full-time

Pay: ₹15,000.00 - ₹25,000.00 per month

Work Location: In person