Management Executive

Company: Lakshmi Roadlines
Location: Coimbatore
Department: Operations
Reports To: Fleet / Operations Manager
Role Level: Executive

Role Purpose

To manage drivers, plan daily trips, coordinate dispatch, track vehicles live, collect trip documentation, and ensure smooth and timely movement of all trucks.
This role is the heart of day-to-day operations.

Key Responsibilities1️ Driver Coordination & Communication

• Call drivers daily and record reporting status.
• Assign drivers to trips based on availability, route knowledge, and performance.
• Maintain clear communication with drivers during loading, transit, and unloading.
• Handle driver issues calmly (delays, confusion, last-mile instructions).
• Ensure drivers follow company rules and SOPs.

2️ Trip Planning & Dispatch Execution

• Prepare daily trip plan / dispatch chart.
• Issue trip sheets with all details (load, route, advance, fuel, customer contact).
• Ensure driver receives loading instructions on time.
• Set ETA for each trip and update control room board.
• Coordinate with customers and loading points.

3️ Real-Time Vehicle Tracking (GPS Monitoring)

• Track vehicle movement every 1–2 hours.
• Monitor stoppages, route deviations, over-speeding.
• Update status: Running / Loading / Unloading / Breakdown / Idle.
• Immediately escalate if truck is stopped for too long.
• Inform customer and management about critical delays.

4️ Documentation & Compliance

• Collect trip sheets, fuel slips, toll slips immediately after trip closure.
• Ensure trip sheet is fully filled by driver.
• Submit all documents to Accounts on same day.
• Update POD tracking – make sure POD reaches within 24–48 hours.
• Maintain digital and physical copies of trip data.

5️ Driver Advance & Expense Handling

• Prepare fuel and expense requirement for each trip.
• Verify driver’s advance request based on km and route.
• Submit advance approval request to Fleet Manager/Accounts.
• Reconcile expenses after trip return.
• Highlight any suspicious slips or mismatches.

6️ Breakdown & Emergency Handling

• Receive breakdown calls and record issue details.
• Inform mechanic/workshop immediately.
• Track repair progress and update ETA.
• Arrange alternate driver or vehicle if required.
• Keep management fully informed.

7️ Daily Reporting

• Update Google Sheet with trip status.
• Maintain driver availability list.
• Update daily Control Room Board.
• Prepare day-end trip progress report for Manager/MD.
• Highlight issues, delays, and operational risks.

Job Types: Full-time, Permanent, Fresher

Pay: ₹12,000.00 - ₹15,000.00 per month

Work Location: In person