Management Executive

Job Summary

Managing Director (MD)

Key Responsibilities

1. Executive Support & Confidentiality

• Act as the first point of contact between the MD and internal/external stakeholders.
• Draft and review letters, emails, and reports for the MD.
• Maintain a task tracker and ensure timely follow-ups.

2. Calendar & Meeting Management

• Manage and organize the MDs daily schedule, appointments, and travel plans.
• Schedule and coordinate client meetings, board meetings, and internal discussions.

3. Communication & Coordination

• Act as a liaison between the MD and different departments (HR, Finance, Projects, etc.).
• Respond to emails, calls, and correspondence on behalf of the MD.
• Draft presentations, reports, and documents as required.

4. Office Administration & Task Prioritization

• Maintain records, files, and official documents.
• Ensure timely approvals and signature of documents by the MD.
• Follow up on project deadlines, payment approvals, and business operations.

5. Reports Management

• Prepare, maintain, and update daily/weekly/monthly reports related to operations, sales, CRM activities, or departmental performance.
  Ensure accuracy and completeness of data before submission.
• Analyse report trends to identify gaps, improvements, and actionable insights.
• Share timely reports with management and relevant stakeholders for decision-making.
• Coordinate with teams to collect data and verify inputs.

Qualifications

Education: Bachelor's degree in Business Administration / Secretarial Studies / Equivalent

0 to 2 years

Essential Skills

Excellent Communication Skills (Verbal & Written) Strong in English and Tamil

Time Management & Multitasking Ability to handle multiple tasks under pressure

Discretion & Confidentiality – Maintain professionalism in handling sensitive information

Proficiency in MS Office – Word, Excel, PowerPoint, and Outlook

Problem-Solving Ability – Quick decision-making and proactive approach

Attention to Detail – Accuracy in scheduling and documentation

Interpersonal Skills – Ability to interact with senior executives and clients

To Apply