Legal Officer

SUMMARY

The role holder will be primarily responsible for handling all administrative matters of client companies and is able to maintain and develop relationships, managing client team that is responsible for keeping the client files in good legal and financial standing, reviewing of all standard corporate and commercial agreements, documents and legal manuals for client companies; coordinates and executes legal, administrative and banking activities for companies.

PRIMARY DUTIES AND RESPONSIBILITIES

• Performs legal and management work for client companies (e.g. prepare corporate documents such as directors and members’ resolutions, powers of attorney, principal's indemnity letters, register of members and directors, shares and participation certificates, service agreements, certificates of incumbency, incorporation, liquidation and other type of legal documents).
• Actively participate in the incorporation and termination processes of companies in the Prospect and Termination Work Flow.
• Provide fee quotations for services to be provided to clients to the respective RM and charge the said fees in Maconomy accordingly.
• Monitor productivity and chargeability on weekly basis and review productivity and performance against targets to ensure that individual financial and client targets are met.
• Fully understands the client’s activities and makes sure that any action taken is consistent with the company’s activities and purpose within the legal and economic framework for the company.
• Manages companies and ensures that all information in the client files is correct and up-to-date (accuracy of information in CIS and Cabinet, use of proper descriptions for Cabinet documents).
• Assures that companies are capitalized, and that the management agreements are available in the clients’ files (if applicable).
• Work closely with managers for maintenance of the client database and ensure it is updated and accurate at all times. Advice managers on complex requests.
• Develop and update the legal manuals and procedures and contribute to the development and maintenance of the systems.
• Prepare monthly reports for the Management Team; Work in specific projects to be assigned by the Manager; Offers advice, knowledge and experience to colleagues (if applicable).
• All other tasks related to the position.

CANDIDATE PROFILE

• Relevant Bachelor’s Degree (Law / Economics) / Qualified Company Secretary
• Minimum 8+ years of experience in legal and corporate/ company management services in a law firm, trust or company management firm.
• Strong commercial mindset, takes initiative, positive and proactive, dedicated, focused and revenue and target driven.
• Excellent organizational, interpersonal and communication skills.
• Excellent client facing skills. Well-developed spoken and written communication skills and the ability to tailor style to relevant audiences and successfully liaise with people at different levels.
• Excellent English language fluency, additional languages preferred.
• Strong analytical and problem-solving skills, solution driven, highly organized and detail-orientated with good decision making and time management skills.
• Independent, hands-on and takes accountability to deliver solutions and results.
• Ability to adapt and work in a smaller, dynamic local team environment; along with being part of a bigger matrix organization.
• Proven leadership and team player skills, with ambition to excel in the role.