Lead Proposal Engineer

The Proposal Coordinator will engage with Directors, Bid and Project Managers, our Proposal and Marketing Team, and colleagues in other countries. Various teams will provide technical expertise, project knowledge and background to support you to prepare and secure winning bids.

Were looking for that special combination of skills and experience that make for a good Proposal Coordinator. We need the planner & project manager, communicator, analyst, and completer finisher with an eye for detail. Being creative and diverse in our thinking is part of what gives us the competitive edge, and you will be at the heart of delivering new value propositions for our growing client base.

Key ingredients of the role & Specific skills required:

Ensuring that the bid is run in accordance with bid best practice and the win work capture plan and pursuit toolkit, and in compliance with the Service Delivery Process.

Job title: Proposal lead         

Years of experience: 5 to 10 years (A/E/C industry)

Reports To (title): Proposal Managers (Canada)

Role: Expected functions

Work as a proposal lead to coordinate with technical staff and develop RFP-compliant, competitive, and quality proposals and statements of qualification. Understands the brand initiatives and business development process in marketing tools and systems and has full working knowledge of CRM tools and other information centers. This is an organizational and logistics-focused role in the Business Development and Support (BD&S) domain.

Job Duties: Responsibilities

Drives pursuit process.

Run advanced CRM searches.

Draft proposal assignment guide and schedule.

Set up proposal kick-off and other pursuit milestone meetings, reviews.

Order printing supplies as needed for proposal submission.

Assist with storyboard discussions.

May assist with budget tracking and schedules, alerting proposal manager of status.

Pull resumes and project descriptions from Vision/CRM/other repositories.

May conduct research on multiple platforms so basic LLM and prompt engineering knowledge and experience of Knowledge Management System is preferred.

Coordinate with support services (legal, accounting, HR) on administrative sections of the pursuits (e.g., forms, statistics).

Lay out the proposal using an InDesign template. So, a basic knowledge of graphic design is a must.

Coordinate all graphics through the design artists.

Coordinates and helps produce, package, and track the proposal for delivery, ensuring that proposal submission deadlines are always achieved.

Assist in development of PowerPoint presentations and coordinate with the graphic artists.

Carry out proposal closeout process ensuring that it is complete.

May lead large proposal efforts.

May perform such other duties as the supervisor may from time to time deem necessary.

Scope of the job role: Level of work and its importance to the organization

 COMPLEXITY (Variety or uniqueness of tasks; relative difficulty or importance of work performed; size of unit supported, etc.):

Follows processes and procedures to support the production of compliant, quality proposals. Work involves the application of quality control as well as standard procedures and criteria to the coordination of proposals which are of critical importance to the firm.

DECISION-MAKING (Supervision received; independent judgment or initiative; consequence of error):

Exercises initiative and independent judgment regarding content, wording, completeness, correctness, and appropriateness of proposal contents and graphics materials, making recommendations to supervisor and project manager. Ability to take constructive criticism and apply it to enhance output.

WORK DIRECTION GIVEN TO OTHERS (Titles and number of personnel; type of direction given):

Little supervision of others is involved and gives work direction to creative services staff and marketing assistants involved in proposal production.

INTERNAL CONTACTS (Required interaction/relationship with others within the organization):

Interfaces with project managers and marketing staff. Occasionally contacts upper management for required signatures.

EXTERNAL CONTACTS (Required interaction/relationship with others outside the organization):

May occasionally contact clients to clarify proposal requirements.

Per the pursuits requirement, will interact with sub-consultants.

Minimum Requirements:

EDUCATION AND EXPERIENCE

Bachelors degree in English, Journalism, Marketing or Engineering with 5 to 10 years of experience. Without a degree, twelve years of relevant experience, preferably supporting proposals in the Architecture, Construction and Engineering (A/E/C) industry.

Some knowledge of the engineering industry desirable; can understand the basics and can tell whether text is addressing the solicitation requirements. Good communication skills. Good command of English language is a must.

SPECIAL SKILLS

Excellent communication, interpersonal, and organizational skills. Strong grammar and spelling abilities. Self-starter, multitasker, team player, works well under pressure, and follows through on tasks, keeps the team informed of changes. Good attention to detail. Shows desire to take on responsibility.