Lead - Hydrocarbon Payable

Key Responsibilities

• Invoice Processing and Verification
• Monitor proper analysis and processing of invoices by processors, ensuring quality verification and document readiness.
• Ensure timely analysis and processing of invoices by reporting team members.
• Verify invoices against PO terms, statutory requirements, DOA, bill transmittal instructions, ledger positions, and IDT/DT remarks.
• Take necessary action for MSME vendors with overdue invoices, including IDT vetting and coordination with payment team.
• Arrange explanations from users for delayed invoice submissions, including urgent payments.
• Clear vendor accounts immediately post quality check if invoices are against advance payments.
• Ensure approvals are in place for GST expensing on time-barred invoices and interest payments under RCM
• Guide reporting team members on daily operational issues and policy understanding.
• Ensure invoices are raised on vendors immediately upon debit, in line with GST requirements.
• Ensure timely update of unique identification numbers for documents accounted outside DMS.
• Strengthen and regulate internal controls and systems to improve productivity.
• Ensure correct entries are processed when reversals occur.
• Review of Security Deposits, retention and Payment Blocks
• Review open security deposits and retention amount due for payment in books and initiate necessary actions.
• Regularly review invoices on hold due to internal reasons or user instructions and follow up for resolution.
• Communicate with users on incomplete invoices and ensure prompt accounting post-defect clearance.
• Respond to vendor queries and review pending items with processors.
• MIS Preparation
• Review open items and escalate for timely accounting.
• Prepare MIS on vendor liabilities and follow-up actions.
• Prepare MIS related to accounts payable activities and ensure timely communication.
• Accounts Closing Activities
• Ensure all invoices received by month-end are analysed, processed, and verified before book closure.
• Provide necessary details to the provisions team for unaccounted invoices.
• Execute additional closing activities as assigned.
• External and Internal Audit
• Respond promptly to internal and external audit communications.
• Provide requested details, including those related to IFC controls, in a timely manner.
• Other Activities
• Conduct sample-based scrutiny of expense ledgers.
• Perform critical reviews of high value invoices
  

Responsibilities

Key Responsibilities

• Invoice Processing and Verification
• Monitor proper analysis and processing of invoices by processors, ensuring quality verification and document readiness.
• Ensure timely analysis and processing of invoices by reporting team members.
• Verify invoices against PO terms, statutory requirements, DOA, bill transmittal instructions, ledger positions, and IDT/DT remarks.
• Take necessary action for MSME vendors with overdue invoices, including IDT vetting and coordination with payment team.
• Arrange explanations from users for delayed invoice submissions, including urgent payments.
• Clear vendor accounts immediately post quality check if invoices are against advance payments.
• Ensure approvals are in place for GST expensing on time-barred invoices and interest payments under RCM
• Guide reporting team members on daily operational issues and policy understanding.
• Ensure invoices are raised on vendors immediately upon debit, in line with GST requirements.
• Ensure timely update of unique identification numbers for documents accounted outside DMS.
• Strengthen and regulate internal controls and systems to improve productivity.
• Ensure correct entries are processed when reversals occur.
• Review of Security Deposits, retention and Payment Blocks
• Review open security deposits and retention amount due for payment in books and initiate necessary actions.
• Regularly review invoices on hold due to internal reasons or user instructions and follow up for resolution.
• Communicate with users on incomplete invoices and ensure prompt accounting post-defect clearance.
• Respond to vendor queries and review pending items with processors.
• MIS Preparation
• Review open items and escalate for timely accounting.
• Prepare MIS on vendor liabilities and follow-up actions.
• Prepare MIS related to accounts payable activities and ensure timely communication.
• Accounts Closing Activities
• Ensure all invoices received by month-end are analysed, processed, and verified before book closure.
• Provide necessary details to the provisions team for unaccounted invoices.
• Execute additional closing activities as assigned.
• External and Internal Audit
• Respond promptly to internal and external audit communications.
• Provide requested details, including those related to IFC controls, in a timely manner.
• Other Activities
• Conduct sample-based scrutiny of expense ledgers.
• Perform critical reviews of high value invoices
  

Qualifications

Knowledge

• Educational Qualifications & Certifications:
• Postgraduate in MBA / CA
• Relevant (Functional/Level) & Total Years of Experience:
• Minimum 4-8 years and relevant industry experience.
  

Skills

• Functional Skills:
• Accounting & Commercial Skills
• Commercial and tax laws and financial planning and control
• IT literate, Ability to effectively use ERP package (SAP – FICO Module), Microsoft Office (Word, Excel, Outlook)
• Behavioural Skills:
• Good team working and team building skills.
• Comfortable working independently with minimal supervision, adaptable, a team player and flexible with the ability to multitask.
• Effective Communication and Interpersonal Skills
• Conflict resolution
• Result oriented