Job
Description
About the Job: As the Lead/Manager Facilities & EHS, you will oversee our Brightly Noida office space in India & you will be responsible to promote the organizational Real Estate, EHS & Workplace Services. The role will also be responsible for our ensuring our Facility & EHS are as per Corporate Governance model applicable globally and in the region. Responsibilities: * Proficient in Workflow and Applications General Administration & Facilities Management * Responsible for managing the daily facility related operations of site(s). * Having experience of working within an outsourced facility Management environment or fully leveraged environment. * Transport, cafeteria, housekeeping, and all general administration work activities in the location. Implement actions required improving the overall quality results of each operation. * Implement all policies and procedures and to make suggestions for improvements as and when required. * Responsible and accountable for Housekeeping, Gardening, Security services and other allied services. Accountable for Pest Control, Courier & Staff catering. * Compliance to agreed service levels with vendors. * Monitor operational performance to stay within budget limits. Control costs and make suggestions to optimize them. * Providing continuous inputs to the operations team to upgrade existing services and improving the process efficiency. * Monitoring the overall functioning of processes, identifying the improvement areas and implementing with adequate measures to maximize Employee satisfaction. * Preparing & Reviewing the MIS reports as per the SLA with a review to appraise management of the process operations and assist in critical decision-making process. * Carrying out site statutory Audits to ensure that the all the statutory compliances are maintained by the vendor for the staff employed. * Preparing MIS reports on monthly, half-yearly, annually on regards all facility activities (i.e., technical- equipment list/status, load details, power utilized, materials consumption, PPMs, incident soft service, mail room, pantry, shuttle service, mandate, etc.) Asset Management & Technical Services * Responsible to take care of all Assets management at Site & Maintaining and execute the facilities operational works. * Do Budget forecasting on annually for facility maintenance, costing in-line with equipments AMC and regular operational maintenance cost. Travel Management: *Managing Handling shifts, manpower management (Recruitment, Allocation) & overseeing security, events & Functions management. * Manage cab services and create route rosters to ensure efficient and timely transportation for employees and guests. *You will be responsible for coordinating travel bookings, managing cab services, providing visa support, and handling air ticket bookings to ensure seamless travel arrangements for employees and guests * Responsible for Staff regular transport, Ambulance and extra cars Government Liaison &Statutory Compliance Audit. Environment, Health, Safety and Sustainability (EHS&S ): * Manages the Brightly Noida office and collaborates with global and local teams to achieve EHS&S governance as per policy standards. *Acts as the primary contact for all EHS&S-related matters at the site. Minimum qualifications & attributes: * Bachelors degree in a related field, or equivalent practical experience. Or B.Sc. (PCM) or Diploma Engineering or Degree Engineering plus recognized Diploma in Industrial Safety / B. Tech Safety role * 1 3 + years of combined facility management experience and service experience with an emphasis on facilities, hospitality, corporate services, property management, or equivalent office management. * Proven experience in working with Hybrid Management systems. * High on Ethics and Moral conduct * Excellent interpersonal and customer relationship skills * Strong written and oral communication skills. * Excellent problem solving and decision-making skills. * Ability to develop and manage operating & capital budgets. * Experienced in setting up new sites from scratch. * Strong time management skills and good team player. * Significant Vendor management and finance skills.
