Asst. Manager - Administration

Sodexo promotes an inclusive and diverse workplace and encourages applications from individuals of all backgrounds.

Who we are

At Sodexo, we offer 100+ service solutions across diverse sectors corporates, healthcare, education, manufacturing, and remote environments. From food & catering to facilities management and energy services, we enhance the quality of life for those we serve. Our inclusive, diverse, and equitable work environment empowers employees to thrive and make a meaningful impact. With a strong foundation in our values of Service Spirit, Team Spirit, and Spirit of Progress, working at Sodexo is more than just a job its a chance to be part of something bigger.

Join us and act with purpose every day!

Role Overview

The Office Administrator will be responsible for ensuring smooth day-to-day administrative operations at the corporate office and across designated regional sites. A key focus of this role is to manage site accommodation facilities for blue-collar employees, ensuring compliance with company standards, statutory norms, and employee well-being. The incumbent will also support general office administration, vendor management, facility coordination, and employee services to create an efficient and safe workplace environment.

Key Responsibilities

1. Accommodation & Site Facilities Management

• Plan, arrange, and oversee accommodation facilities for blue-collar employees across regional project sites.
• Maintain updated records of occupancy, employee movement, and room allocation.
• Ensure regular inspections of accommodation for hygiene, safety, utilities, and comfort standards.
• Coordinate with facility service providers for housekeeping, catering, pest control, and security services.
• Handle escalations related to employee grievances on accommodation, food, or basic amenities.
• Ensure compliance with statutory and labor welfare requirements related to site accommodations.

2. Office Administration

• Manage day-to-day office operations including housekeeping, front desk, pantry, courier, stationery, and office supplies.
• Ensure upkeep, cleanliness, and preventive maintenance of office infrastructure.
• Support in space planning, seating arrangements, and workstation allocations.
• Oversee security, safety, and emergency preparedness at office premises.

3. Vendor & Contract Management

• Identify, negotiate, and manage vendors for facility, accommodation, transport, housekeeping, and related services.
• Draft, review, and maintain AMC contracts, SLAs, and renewals.
• Track vendor performance and ensure timely payments in coordination with the Finance team.

4. Employee Services

• Facilitate travel bookings, transport, and logistics support for employees and visitors.
• Manage staff welfare initiatives at office and accommodation sites.
• Support onboarding logistics for new employees (ID cards, seating, system allocation, accommodation arrangement where applicable).

5. Budgeting & Reporting

• Monitor and control administrative expenses in line with allocated budgets.
• Maintain accurate MIS reports for accommodation usage, costs, and vendor bills.
• Provide monthly and quarterly updates on administrative KPIs, including occupancy levels and compliance audits.

Key Skills & Competencies

• Strong organizational and multitasking skills.
• Vendor management and negotiation skills.
• Ability to manage blue-collar workforce requirements with sensitivity and fairness.
• Knowledge of facility management, labor welfare standards, and statutory compliance.
• Good communication skills (verbal & written) in English and regional languages.
• Proficiency in MS Office (Excel, Word, PowerPoint) and ERP tools.

Key Skills & Experience Required:

• Graduate in Administration / Facility Management / Business Administration or related field (Postgraduate preferred).
• 47 years of experience in Administration / Facility Management, preferably in a corporate or project-driven industry (Construction, Manufacturing, Engineering, or Infrastructure).
• Experience in managing large-scale employee accommodations will be an added advantage.