We are seeking a highly motivated and experienced Executive Assistant to provide comprehensive support to the Plant Head at our Oragadam facility. The ideal candidate will be a proactive and detail-oriented individual with exceptional organizational, communication, and interpersonal skills. Key Responsibilities: Calendar Management: Manage and maintain the Plant Head's calendar, scheduling appointments, meetings, and travel arrangements efficiently and effectively. Communication: Screen and direct phone calls, emails, and correspondence, ensuring timely and accurate communication flow. Meeting Coordination: Organize and coordinate meetings, including preparing agendas, taking minutes, and ensuring all necessary materials are available. Travel Arrangements: Plan and book domestic and international travel, including flights, accommodation, and transportation. Expense Management: Process expense reports accurately and in a timely manner. Document Preparation: Prepare presentations, reports, and other documents as required, ensuring accuracy and adherence to company standards. Project Support: Provide administrative support to projects as assigned by the Plant Head. Stakeholder Management: Build and maintain positive relationships with internal and external stakeholders, including employees, clients, and vendors. Confidentiality: Maintain strict confidentiality of sensitive information. Office Management: Oversee general office administration tasks, such as ordering supplies and maintaining office equipment. Qualifications: Bachelor's degree in Business Administration or a related field. Minimum of 3 years of experience as an Executive Assistant, preferably in a manufacturing environment. Excellent communication, interpersonal, and organizational skills. Strong proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook). Ability to work independently and as part of a team. Ability to prioritize tasks and manage time effectively. High level of discretion and confidentiality.
