Insurance - Senior Officer

Job Title: Senior Officer – Procurement & Insurance Coordination Department: Finance / Commercial / Procurement Reports To: Manager – Commercial / Finance Experience: 2–4 years in procurement operations, MIS management, and insurance coordination Education: Graduate/Postgraduate in Commerce, Finance, or related fields Role Objective: To ensure accurate and timely creation of Purchase Orders, efficient coordination between internal teams and external stakeholders, and effective tracking and reconciliation of insurance-related records and instruments such as Credit/Debit Notes and Bank Guarantees. Key Responsibilities: Purchase Order Management: Responsible for creation and processing of approximately 100 Purchase Orders (POs) per month. Maintain records of PO lifecycle and ensure alignment with company procurement policies. Coordinate with user departments for input and approval before PO issuance. Insurance MIS & Coordination: Maintain MIS for Automotive/Asset Liability (AL) insurance – covering both premium tracking and claims follow-up. Create and update Insurance Master data, including policy details, renewal dates, coverage terms, and claim statuses. Coordinate with insurance providers and internal stakeholders for policy issuance, endorsements, and claim settlement documentation. Payment Coordination: Liaise with user departments and external vendors/service providers to ensure timely invoice processing and payments. Track pending payment cases and follow up for necessary documentation and approvals. Reconciliation Activities: Regularly reconcile Credit Notes, Debit Notes, and Bank Guarantees (CD & BG) issued and received. Maintain updated records of financial instruments and ensure timely renewals/closures. Required Skills & Competencies: Proven experience in PO creation and procurement coordination. Hands-on knowledge of Insurance processes (premium, claims, renewals). Strong MS Excel skills for maintaining MIS and performing reconciliations. Familiarity with ERP platforms like SAP or Oracle is preferred. Detail-oriented, proactive, and able to manage multiple stakeholders. Strong communication and coordination abilities. Preferred Qualifications: B.Com / M.Com / MBA (Finance/Operations/Supply Chain) Experience working with insurance brokers or in the finance/procurement departments of mid-to-large organizations.