Import And Export Executive or Documentation Executive

Role & responsibilities

• Prepare PO/SO with meticulous care and attention to details.

• PO/SO needs to be shared with relevant parties after an approval by trader within 24hrs and along with proforma invoice if required to buyer

• Coordinate with Buyers & Suppliers to obtain signed copies of contracts

• Collect shipping instruction from buyer and shared the same with supplier

• Coordinate with suppliers, shipping lines/agents/forwarders for shipment details and other necessary documentation and share the same with buyers

• Follow up with supplier to obtain post shipment documents

• Ensure to cross check Shipments documents from our end and get it verified by buyer if any changes required get it rectified by supplier

• Prepare documentation checklist.

• Handle day-to-day correspondences, emails, and follow-ups efficiently.

• Track shipments, enter ETA details into ERP and CRM, communicate any delays to relevant parties.

• Record shipping information, invoices, and ensure timely payments as per contract terms.

• Correspond with suppliers, handle claims, and maintain purchase-related records electronically.

• Maintain accurate data records in CRM and ERP systems.

Generate weekly shipping reports on Incomplete sales and Unshipped purchases

Preferred candidate profile

Minimum Qualification & Skills

• Minimum 3 years of experience
• Proven experience in cross-border trading or similar roles.
• Proficiency in ERP systems, Salesforce CRM, and Microsoft Office Suite.
• Strong organizational and communication skills.
• Detail-oriented with the ability to multitask and prioritize effectively.
• Knowledge of Incoterms and different standards contract conditions (e.g. FOSFA, GAFTA, GPC, etc.)
• Excellent problem-solving abilities and proactive attitude.

Demonstrates Strong analytical and meticulous skills with a focus on accuracy