Export Assistant

Bachelors or Masters Degree / BBA / BMS

• Oversee end-to-end

  export documentation

  ensuring accuracy, compliance, and timely submission.
• Manage

  air and sea shipments

  and

  courier export/import operations

  , coordinating with airlines, freight forwarders, and logistics partners.
• Coordinate with the logistics team to arrange transportation and track shipments to ensure on-time delivery and resolve any issues or delays.
• Coordinate with

  CHA

  and

  Clearing & Forwarding agents

  for smooth customs clearance and shipment processing.
• Prepare and submit license applications, technical assistance agreements and other request for license and approval to the State Department and Commerce Department.
• Track all outbound and inbound shipments, maintaining complete and up-to-date documentation to support

  export incentives

  and statutory requirements.
• Prepare and present periodic

  MIS reports

  to the Head of Export, highlighting shipment status, documentation performance, and process improvements.
• Perform other duties as assigned

• Strong knowledge of pharma export regulations

  , including WHO, EU and country-specific requirements for formulations.
• Good understanding of

  shipping regulations, international trade policies

  , and documentation standards for pharmaceutical products.
• Hands-on experience with

  customs regulations

  ,

  customs clearance procedures

  , and coordination with CHA/C&F agents (Preferred).
• 2 3 years of proven experience in

  pharma import export operations

  , logistics coordination, air freight handling, and courier shipments (Required).
• Ability to prepare and review pharma-specific documents such as

  COA, MSDS, COO, AWB, packing lists, batch documents

  , and compliance certificates.
• Strong command of

  English

  with excellent verbal and written communication skills for interaction with customers, agents, and regulatory teams.
• Proficiency in

  MS Word, Excel,

  and email communication platforms; familiarity with ERP systems (Pharma cloud) is an advantage.
• Excellent

  organizational, time-management, and multitasking skills

  , with the ability to handle high-volume shipments and tight timelines.
• Strong attention to detail and accuracy in documentation to ensure compliance with pharma regulatory and export standards.