HR Assistant

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Job Summary

The HR Assistant (Recruitment Support) plays a key role in assisting the recruitment team with end-to-end hiring activities. This role focuses on sourcing, screening, interview coordination, candidate communication, documentation, and onboarding support to ensure smooth and timely closures of positions.

Key Responsibilities

1. Job Posting & Sourcing

• Draft and post job openings on job portals, social media, and internal platforms.
  

• Source resumes through portals, referrals, and databases.
  

• Maintain and update a talent pool for recurring roles.
  

2. Resume Screening & Shortlisting

• Review applications based on job requirements.
  

• Conduct basic telephonic screening to assess availability, interest, and fit.
  

• Share shortlisted profiles with hiring managers or recruiters.
  

3. Interview Coordination

• Schedule interviews (online/offline) with candidates and interview panels.
  

• Send meeting links, reminders, and interview instructions.
  

• Coordinate assessments or tests if required.
  

• Ensure smooth logistics for walk-in/interview events.
  

4. Candidate Communication

• Respond to candidate queries professionally.
  

• Share timely updates on application status and next steps.
  

• Follow up with candidates for documents, availability, and feedback.
  

• Maintain a positive candidate experience throughout the process.
  

5. Documentation & Recruitment Tracking

• Maintain recruitment trackers for all open positions.
  

• Update status of candidates (screened, interviewed, selected, rejected).
  

• Collect required documents from selected candidates.
  

• Assist in preparing offer letters and selection documents.
  

6. Onboarding Support

• Coordinate joining dates and pre-joining formalities.
  

• Hand over candidate details to HR/Onboarding team.
  

• Track offer acceptance and follow-up until successful joining.
  

7. Coordination with Hiring Managers

• Understand basic job requirements and priorities.
  

• Share profiles and collect interview feedback.
  

• Follow up on interview evaluations and closure decisions.
  

Skills & Competencies

• Strong communication and coordination skills.
  

• Good resume screening and judgment ability.
  

• Time management and follow-up skills.
  

• Knowledge of MS Excel/Google Sheets and HR tools.
  

• Professional email and phone etiquette.
  

• Ability to multi-task in a fast-paced environment.