HR and Administration Manager

Recruitment:

Preparing organisation chart department wise

Identifying number of positions in each deptt and ensure all positions are filled

Preparing budget for recruitment and utilising for ads with optimum costs

Ensuring that all the open positions are filled (Senior, Junior, Technical etc)

Look at other modes of recruitment apart from print / media ads

Try recruitment through staff references with incentive system

New Staff Procedures:

Joining formalities completion and proper filing including ESIC , Bank etc Explaining Rules & Reg, Benefits, Office procedures etc

Induction of new employees and ensure they settle down in respective departmsnts

Collect original documents with acknowledgement; hand over to the management

Ensure staff records are maintained

Ensure staff leave records, Advance taken, Bonus given details are maintained

Statutory:

Ensure ESIC / PF documentation is manitained perfectly

Monthly / quarterly / annual co ordination with statutory consultant

Ensure the labour / ESIC / PF inspectors are handled when coming for surprise visits

Ensure contractor statutory documents are checked and filed

Ensure statutory consultant bills are collected checked and paid for on time monthly

HR Activities:

Staff monitoring 1st day, 1st week and 1st month

Every 90 days performance review of every employee with department head / superior

Counselling, Warning and if required termination procedures of staff

Ensuring Full and Final settlements are done every 15th of the month

Ensure staff birthdays and functions are organised as per schedule

Best Employee of the month process to be implemented and organised

Conduct an external trainer and other staff motivational activity once a month

Administration:

Ensuring office cleaning and hygiene is maintained

Ensuring janitors are working with necessary tools and implements as per schedule

Ensuring office pantry supplies and related items are stocked and monitored

Be in control of office security systems, procedures, guest handling etc

Ensuring office infrastructure is well monitored and taken care of.