Head - Secretarial & Compliance (Company Secretary)

Role & responsibilities

• Lead and manage secretarial functions for the company and its group entities in compliance with the Companies Act, 2013.
• Maintain and update all statutory registers and records as per regulatory requirements.
• Prepare and file annual returns, XBRL reports, charge forms, and other e-forms with the Registrar of Companies within prescribed timelines.
• Draft the Annual Report ensuring all statutory disclosures are included; coordinate finalization, printing, and dispatch to shareholders.
• Ensure timely filing of RBI-related returns such as FLA, ODI/APR, and quarterly IOS.
• Liaise with Finance and Treasury departments to monitor and ensure compliance with banking and treasury regulations.
• Coordinate with statutory, secretarial, cost, and due diligence auditors to ensure timely completion of audits and submission of reports.
• Address audit queries and ensure implementation of audit recommendations.
• Coordinate with IPR consultants for new and renewal trademark filings; monitor trademark status and submit quarterly reports to the Company Secretary.
• Manage shareholder-related activities including share transfers, transmissions, dividend payments, and investor correspondence.
• Ensure compliance with SEBI regulations and maintain effective communication with shareholders.
• Monitor compliance with all applicable laws and regulations; report any non-compliance to the relevant department and Company Secretary.
• Regularly update the company website with statutory disclosures and compliance-related information.
• Collaborate with internal departments including Finance, Legal, and Accounts to ensure alignment and timely execution of compliance-related activities.
• Scrutinize sanction letters, loan agreements, and coordinate with banks and internal departments for clarifications and compliance

Preferred candidate profile