Global Mobility,Visa and Facility Admin

Role & responsibilities

Position details:

• Number of positions: 1
• Position name: Senior Executive/Lead Global Mobility and Facility Admin
• Experience: 2 - 4 years
• Work location: HM Towers, Brigade Road, Bangalore
• Joining period: Immediate to 2 weeks

Qualifications:

• 2 to 4 years of experience in visa processing for USA (H-1B, L1 & B1) and European countries (business & work permit visa) in IT Services company (ideally from a Mid-sized, Indian IT working for USA / European Clients)
• Experience in International & domestic travel coordination (booking of air tickets, accommodation & etc)
• Strong knowledge of visa regulations, travel logistics, and office facility management practices.
• Having experience in managing office facilities and coordinating with vendors (travel, housekeeping, pest control, stationery, & etc)
• Good communication, flexible, and negotiation skills with highly energetic, proactive, and a high level of ownership.
• Bachelors degree in Business Administration, Hotel & Hospitality Management, or BA/ B.Com/ B.Sc.
• Ability to manage multiple tasks and work under pressure.
• Hands-on experience in using Office 365 applications (Excel, Word, PPT & etc)

Key Responsibilities:

Visa and Immigration Management: 25%

• Manage the entire visa process, including application, documentation, submission, and follow-up for employees traveling internationally.
• Stay updated on visa regulations and requirements for different countries (specifically USA & Europe) and ensure compliance with immigration laws.
• Coordinate with visa consultants, embassies, and consulates to expedite the visa process.
• Collaborate with HR, Finance, and other departments to align travel with company policies and goals.
• Provide guidance and support to employees on visa-related matters, including documentation and interview preparation.
• Maintain accurate records of all visa applications and status updates.
• Develop and implement policies and procedures for visa processing, travel management, and facility administration.

International & Domestic Travel Coordination: 30%

• Plan and arrange international & Domestic travel for employees, including flights, accommodations, transportation, and itineraries.
• Ensure cost-effective travel solutions while maintaining quality and convenience for travellers.
• Manage travel insurance and emergency assistance for employees traveling abroad.
• Coordinate with travel agencies and vendors to negotiate contracts and get the best rates.

Facility Administration: 45%

• Oversee the management and maintenance of office facilities, ensuring a safe and productive work environment.
• Manage relationships with facility service providers, including cleaning, security, builder, and maintenance contractors.
• Ensure compliance with Information Security, health, and safety regulations within the facility.
• Coordinate office space planning and allocation, including workstation setup and relocation.
• Handle procurement and inventory management of office supplies, equipment, and maintain the asset inventory report.
• Prepare and present reports on visa status and facility operations to the department head & senior management.

Preferred candidate profile