GeM Tender Executive - Government Procurement & Bid Management

• Strong knowledge of public procurement norms, MSE purchase preferences, and Make in India policies.
• Experience in cybersecurity, IT services, or infrastructure-related tenders is highly desirable

Type : Full-Time

Industry : Cybersecurity & IT Services (ISO 27001, Infrastructure Audits, Digital Security Projects)

Position Overview :

We are seeking a highly skilled and detail-oriented GeM Tender Executive to handle the complete life cycle of tendering through the Government e-Marketplace (GeM) portal. This position will be responsible for identifying relevant tenders, preparing documentation, ensuring compliance, and successfully submitting bids for government projects in the field of cybersecurity and IT services. The ideal candidate will have strong experience in GeM operations, knowledge of public procurement rules, and a track record of successfully winning tenders.

Number of Requirements : 01

Education Qualifications : Bachelor's degree in Business Administration, Commerce, IT, or related field (MBA preferred).

Key Responsibilities : Tender Search & Identification

• Regularly monitor the GeM portal, CPPP, and other government procurement platforms for suitable tenders in cybersecurity, IT infrastructure audits, and related services
• Assess tender notices, bid documents, and eligibility criteria to shortlist suitable opportunities.
• Maintain a tender tracker to monitor deadlines and upcoming opportunities

Eligibility & Compliance Review :

• Analyze tender requirements to ensure company eligibility in terms of turnover, experience, certifications, and resources.
• Coordinate internally to collect missing compliance documents or certifications (e.g., ISO 27001, OEM authorizations).
• Maintain a repository of up-to-date legal, technical, and financial documents required for bidding.

Documentation & Bid Preparation :

• Prepare technical bids with detailed proposals, scope of work, compliance sheets, and company credentials.
• Prepare financial bids with accurate price breakups, taxes, and payment terms as per GeM requirements.
• Draft and edit all bid-related content to ensure clarity, accuracy, and compliance.

Portal Operations & Submission :

• Handle end-to-end GeM portal operations, including bid uploading, clarifications, and reverse auction participation.
• Ensure timely bid submission, avoiding last-minute delays or errors.
• Maintain bid submission records and acknowledgments.

Buyer Communication & Clarifications :

• Liaise with government buyers for bid clarifications, pre-bid queries, and document verification.
• Coordinate with OEMs, subcontractors, and partners for necessary documentation.
• Represent the company in virtual or physical pre-bid meetings if required.

Post-Bid Follow-Up & Reporting :

• Track tender status after submission until award or rejection
• Prepare win-loss analysis for management review
• Assist in contract execution, invoicing, and payment follow-up for awarded projects.

Skills Required :

• Proficiency in GeM portal functions (tender search, bid creation, RA participation)
• Strong written and verbal communication skills (English & Hindi).
• Excellent documentation and organizational skills.
• Good command over MS Office (Excel, Word, PowerPoint) and PDF editing tools.
• Ability to work under tight deadlines and handle multiple tenders simultaneously.
• Analytical mindset to evaluate tender documents and pricing strategies.

Key Performance Indicators (KPIs) :

• Number of tenders identified and submitted per month.
• Quality and compliance score of submitted bids.
• Tender win ratio
• Timely submission without procedural errors.

Salary & Benefits :

• Salary : Competitive, based on experience.
• Incentives : Performance-based incentives for successful tender wins.
• Perks : Flexible working hours, training on procurement rules, and opportunities to attend industry events.

Why Join Us?

• Work with a leading cybersecurity company on high-value government projects
• Opportunity to build long-term relationships with government buyers.
• Professional growth in a niche and high-demand procurement segment.

How to :

• Email your CV + short intro to career@secninjaz.com
• Subject : "Application - GeM Tender Executive - [Your Name]"