GeM Executive

Full job description

Role Objective:

To identify, track, prepare, and submit tender applications for both government and private sector opportunities in Karnataka. The role ensures timely documentation, regulatory compliance, and proactive participation in pre-bid processes to maximize tender success rates.

Key Responsibilities:1. Tender Identification

• Monitor relevant portals such as Karnataka eProcurement, GeM, and private tender sites for daily tender notifications.
• Maintain and regularly update a tracker for open, upcoming, and closed tenders.

2. Tender Documentation

• Prepare and compile tender documents including company profiles, financials, statutory certifications, and technical compliance data.
• Coordinate with internal departments (legal, finance, operations) to gather necessary documentation and approvals.

3. Pre-Bid Meetings

• Attend pre-bid meetings (onsite or virtual) to understand the scope, requirements, and compliance expectations of tenders.
• Document and share minutes of meetings with internal stakeholders.
• Raise relevant queries to clarify tender specifications and eligibility criteria.

4. Tender Submission

• Ensure the accurate and timely submission of tenders (physical and/or electronic) as per the issuing authority's format and deadline.
• Resolve technical issues during submission and preserve proof of submission for all tenders.

5. Liaison and Coordination

• Act as a point of contact with government departments and tendering authorities for clarifications, document verification, and follow-ups.
• Track tender progress, shortlisting status, and final outcomes including award notifications.

6. Compliance & Reporting

• Ensure all submissions comply with the tender terms, conditions, and eligibility norms.
• Maintain detailed records of all tender applications, submission statuses, rejections (if any), and win/loss analyses.

7. Market Intelligence

• Research and monitor competitor participation, pricing benchmarks, and industry best practices in the tender domain.
• Recommend pricing, service, or compliance improvements based on tender performance feedback.

Qualifications:

• Bachelor's degree (BE -EEE).
• Minimum 1 to 3 years of experience in handling government/private tenders.
• Fluency in Kannada and English (both verbal and written) is essential.

Skills Required:

• In-depth understanding of Karnataka eProcurement and GeM platforms.
• Hands-on experience in attending and documenting pre-bid meetings.
• Strong communication and documentation skills.
• Exceptional attention to detail and capability to manage strict deadlines.
• Proficiency in MS Office Suite (especially Word, Excel, and PDF tools).

Job Types: Full-time, Permanent, Fresher

Pay: ₹17,000.00 - ₹30,000.00 per month

Benefits:

• Health insurance
• Life insurance
• Paid sick time
• Paid time off
• Provident Fund

Schedule:

• Day shift

Supplemental Pay:

• Performance bonus
• Yearly bonus

Work Location: In person