Front Office Executive

Role & responsibilities

Purpose & Scope of Job:

The Front Office & Admin Executive is responsible for managing reception activities, guest relations, administrative

operations, vendor coordination, courier handling, tracking, and facility maintenance. The role requires excellent

communication skills, strong follow-up ability, and hands-on expertise in MS Excel, documentation, and front-office

operations.

Front Office & Reception Management

• Greet and welcome visitors, walk-ins, and clients in a professional manner.
• Maintain the visitor logbook with accurate names, contact details, and purpose of visit.
• Handle all incoming calls, direct them to the respective departments, or take accurate messages.
• Manage bookings for boardrooms, palette rooms, and other meeting spaces.
• Ensure all meeting rooms are clean, well-arranged, and ready as per schedule.
• Monitor the condition of office facilities, including cleanliness, maintenance schedules, and repairs, to

ensure a safe work environment.

Administrative Operations

• Organize and maintain office files, important documents, and confidential records systematically.
• Handle stationery requests, procurement, stock maintenance, and bill processing.
• Manage Employee ID card printing and issuance.
• Handle travel bookings and cab arrangements for employees as required.
• Verify invoices and hand them over to the Finance Department for further processing.

Facility & Housekeeping Supervision

• Coordinate facility repairs, preventive maintenance, and AMC-related activities.

• Ensure housekeeping standards are maintained across the office premises.

Skills & Requirements

• Excellent communication and interpersonal skills.

• 2 to 3 Years of experienced candidates can apply.

• Degree holders or candidates from related fields preferred.

• Strong knowledge of front office operations, guest relations, and administrative workflows.

• Proficiency in MS Excel (trackers, registers, inventory sheets).

• Experience in documentation, tracking systems, and record maintenance.