Front Office Executive

Role & responsibilities

• Front Office Management:

  Oversee and manage all front desk operations, ensuring a welcoming and efficient experience for all visitors. This includes greeting and registering guests, managing incoming calls, and maintaining a professional and organized reception area with all necessary resources.

• Travel Desk Management:

  Manage all aspects of business travel arrangements, including flight and hotel bookings

• Administrative Support:

  Provide comprehensive administrative support across various departments, including scheduling and coordinating appointments, meetings, and key events. This also involves preparing reports, maintaining records, and managing both incoming and outgoing correspondence.

• Office Operations Oversight:

  Supervise front office staff, ensuring smooth day-to-day operations and adherence to office security protocols, including maintaining visitor logs.

• Resource Management:

  Monitor and manage office supplies, placing orders as needed. Oversee pantry operations, including stock checks and hygiene maintenance.

• Vendor Coordination & Logistics:

  Act as a liaison with external vendors for office supplies and services and coordinate meeting room bookings and readiness.

• Financial Administration:

  Oversee vendor bill checking and verification processes.

• General Support:

  Perform additional administrative tasks and offer general support as assigned by the line manager.

Required Skills:

• Exceptional organizational and time-management capabilities.
• Strong verbal and written communication skills with a professional demeanor.
• Proven customer service and interpersonal abilities.
• Proficient in Microsoft Office Suite (Word, Excel, Outlook).
• Demonstrated professional email etiquette and strong drafting skills for professional communication.
• Polite, professional and customer-service oriented attitude.

Qualifications:

• Graduate in any discipline (B.Com/BBA preferred).
• 5-8 years of progressive experience in a similar administrative and front office management role.

Note-Kindly share your photo with the resume at kajal.kori@hdfcsales.co.in