Front Office Executive cum Admin

Job Title: Front Office Executive

Department: Administration

Location: Chennai

Job Summary:

The Front Office Executive is responsible for managing reception activities, coordinating administrative support, and ensuring smooth daily office operations. The role involves handling visitors, calls, stationery, vendor coordination, ticket booking, and AMC (Annual Maintenance Contract) maintenance efficiently and professionally.

Key Responsibilities:

Front Office & Reception Management

• Greet and welcome visitors professionally.
• Manage incoming calls, emails, and correspondence.
• Maintain visitor logbooks and ensure visitor badges are issued as per policy.
• Maintain cleanliness and organization of the reception and waiting area.

Administrative & Office Support

• Handle incoming and outgoing mail, courier, and parcels.
• Maintain office supplies and stationery stock; raise requests for replenishment.
• Assist in booking meeting rooms, appointments, and internal events.
• Support the Admin team in day-to-day operational tasks.

Travel & Ticket Booking

• Coordinate travel arrangements, including flight, train, and hotel bookings for employees and guests.
• Ensure travel itineraries and related documents are shared on time.

Vendor & AMC Management

• Coordinate with vendors and service providers for office maintenance, housekeeping, and supplies.
• Maintain and track Annual Maintenance Contracts (AMC) for office equipment (printers, air conditioners, water purifiers, etc.).
• Follow up with vendors for timely service, renewals, and payments.

General Administration

• Support security, housekeeping, and facility-related coordination.
• Maintain records of utility bills, invoices, and petty cash expenses.
• Assist in handling company events, employee engagement, and office celebrations.

Required Qualifications:

• Bachelor’s Degree in any discipline.
• 2–4 years of experience in front office, administration, or facility coordination.
• Proficient in MS Office (Word, Excel, Outlook).
• Strong communication and interpersonal skills.
• Good organisational and multitasking abilities.

Key Skills:

• Communication & Coordination
• Customer Service Orientation
• Time Management & Multitasking
• Vendor & AMC Management
• Travel & Logistics Coordination
• Administrative Documentation

Work Environment:

• Office-based role involving interaction with employees, vendors, and visitors.
• Must maintain professionalism, confidentiality, and service quality at all times.

Job Types: Full-time, Permanent

Work Location: In person