Front Desk & Admin Executive

Job Description – Front Desk & Admin Executive

Experience- 2 years

Ctc- upto 4.2 lpa (depends on interview)

Working Days- 6 days

Reporting To: Chief HR

1. Position Overview:

The Front Desk & Admin Executive will be responsible for ensuring smooth functioning of day-to-day office operations, maintaining discipline and cleanliness across all floors, and efficiently managing front office, housekeeping, pantry, and security coordination. The role demands a proactive attitude, attention to detail, and the ability to maintain professional standards across the workplace.

2. Key Responsibilities:

A. Front Desk Operations:

• Manage incoming calls, visitors, and correspondence in a professional manner.
• Maintain visitor entry register and ensure adherence to company security protocols.
• Handle courier (inward/outward), document dispatches, and ensure timely delivery.
• Maintain front office area cleanliness, stationery, and ensure a welcoming atmosphere for guests.
• Coordinate meeting room schedules, refreshments, and other arrangements.

B. Administrative & Facility Management:

• Conduct daily floor-wise inspection (Ground to 7th floor) for cleanliness, lighting, housekeeping, pantry, and overall maintenance.
• Prepare and submit daily floor inspection reports highlighting issues and actions taken.
• Ensure pantry boys and security staff are performing duties as per schedule and discipline is maintained.
• Supervise and guide housekeeping team for proper cleaning of cabins, washrooms, corridors, and common areas.
• Coordinate with vendors for office supplies, maintenance, and repair work as required.
• Maintain stock of housekeeping materials, stationery, and pantry items; prepare monthly consumption reports.
• Check and ensure attendance in/out system is followed properly for all employees, including housekeeping, pantry & security staff.
• Assist HR & Admin team in managing visitor passes, ID cards, and access control.
• Monitor ACs, lighting, and electrical maintenance requirements floor-wise.
• Ensure pantry hygiene, proper serving standards, and timely tea/coffee/water supply across departments.

C. Coordination & Reporting:

• Maintain records of AMC, vendor payments, and renewal dates.
• Coordinate with IT, HR, and Logistics departments for inter-departmental administrative support.
• Handle small office purchases and petty cash usage as per policy.
• Prepare and submit daily/weekly Admin Activity Report to HR & Admin Head.
• Ensure all administrative SOPs and safety measures are strictly followed.

3. Skills & Competencies:

• Strong observation and reporting skills.
• Excellent coordination and communication ability.
• Leadership to handle support staff (pantry, housekeeping, and security).
• Good knowledge of MS Office (Excel, Word, Outlook).
• Organized, disciplined, and proactive work attitude.
• Polite yet firm behavior to maintain office decorum.

Thanks & Regards

Jyoti (Recruitment Executive)

9211711373

jyoti.shah@orbitouch-hr.com

Orbitouch Outsourcing Pvt Ltd

Job Types: Full-time, Permanent

Pay: ₹20,000.00 - ₹30,000.00 per month

Benefits:

• Health insurance
• Provident Fund

Application Question(s):

• Do you have an experience in Front Desk ?
• Do you have an experience in Admin?
• do you have an experience in administrative management?
• What is your current ctc?
• what is your expected ctc?
• what is your notice period?
• are you comfortable for Mumbai location

Experience:

• Front Desk & Admin Executive: 2 years (Required)

Location:

• Mumbai, Maharashtra (Required)

Work Location: In person