Finance and Office Administrator

Job Title: Finance and Office Administrator

Location: Hyderabad (Onsite, 6-day work week)

Joining: Immediate

About the Role

Zithara.AI is seeking a dependable and detail-oriented Finance & Office Administrator to manage end-to-end finance operations, statutory compliance, and people processes. This is a hands-on role where precision, accountability, and process discipline are non-negotiable. You will be the backbone of our operational stability, ensuring our books, compliance filings, and HR administration run seamlessly in sync with business growth.

Key ResponsibilitiesFinance, Accounting & Compliance

• Generate, track, and reconcile client invoices — ensure timely collections and payment follow-ups.
• Maintain real-time revenue, expense, and cash flow trackers with 100% accuracy.
• Process vendor payments, employee reimbursements, commissions, and freelancer payouts within agreed timelines.
• Coordinate salary transfers; prepare monthly payroll inputs in alignment with HR data.
• Work closely with the Chartered Accountant for:
• GST filings and reconciliations
• TDS calculations, deductions, and quarterly/yearly returns
• Monthly and annual compliance submissions
• Track contract renewals, license updates, and statutory compliance calendars.
• Maintain meticulous documentation for audits, statutory reviews, and financial reporting.

People Operations

• Manage end-to-end onboarding and exit processes (offer letters, agreements, ID collection, documentation).
• Track employee attendance and leave records; prepare monthly payroll-ready HR sheets.
• Maintain HR records — contracts, NDAs, compliance documentation, and employee files.
• Support recruitment coordination: scheduling interviews, managing candidate documentation, and handling backend hiring operations.
• Act as the internal liaison for HR queries, policy clarifications, and process escalations.
• Ensure operational updates are communicated to founders regularly; no deadlines missed.

Ideal Profile

• 2–4 years of experience in Finance/Accounts/Admin/HR, preferably in a startup or SME environment.
• Strong working knowledge of GST compliance, TDS deductions, and statutory filings.
• Excellent command over Google Sheets, Google Docs, and process documentation.
• Able to liaise effectively with CAs, vendors, and clients.
• Highly reliable, proactive, and deadline-driven; thrives without constant supervision.
• Comfortable with a 6-day, in-office work setup.
• Exposure to payroll software, HRMS tools, or accounting platforms (Zoho Books/Tally/QuickBooks) is a plus.

Job Type: Full-time

Pay: ₹40,000.00 - ₹55,000.00 per month

Work Location: In person