Facility supervisor

Company Description

FutureWorks Media Limited is a leader in end-to-end film production, providing services such as visual effects, picture-sound post-production, and high precision cameras and lenses. With over 300 talented artists spread across multiple integrated facilities in India, FutureWorks is recognized globally as a trusted partner by leading content creators, studios, and OTT platforms. Known for delivering world-class services, FutureWorks employs expert artists and technologists.

Job Overview

The Facility Supervisor will be responsible for ensuring smooth day-to-day operations of the facility through efficient housekeeping management, inventory control, maintenance oversight, and implementation of systems and protocols. The role requires strong organizational skills, attention to detail, and the ability to prepare and maintain accurate Excel-based reports for all facility-related activities.

Key Responsibilities

1. Housekeeping Management

• Supervise housekeeping staff to maintain high cleanliness and hygiene standards across all areas of the facility.
• Prepare cleaning schedules and monitor their execution.
• Conduct routine inspections to ensure quality standards are met.
• Develop housekeeping protocols for different zones (offices, washrooms, pantry, garden, etc.).

2. Inventory Management

• Maintain updated records of housekeeping supplies, maintenance tools, and consumables.
• Monitor stock levels and trigger reorders as per predefined thresholds.
• Coordinate with vendors for timely procurement.
• Maintain accurate, Excel-based inventory reports.

3. Maintenance & Repairs

• Oversee preventive and corrective maintenance for building infrastructure, equipment, and systems.
• Liaise with contractors and service providers for repair work.
• Schedule and track regular maintenance of electrical, plumbing, and other critical systems.
• Keep logs of all maintenance activities in Excel for tracking and audit purposes.

4. Reporting & Documentation

• Maintain detailed Excel reports on housekeeping activities, inventory usage, maintenance schedules, and repair history.
• Prepare monthly summaries and submit to management.
• Track expenses related to facility upkeep.

5. Systems & Protocol Development

• Create SOPs (Standard Operating Procedures) for housekeeping, inventory handling, and maintenance tasks.
• Implement checklists and inspection formats for routine operations.
• Train staff on newly implemented protocols and ensure compliance.

Skills & Qualifications

• Bachelor’s degree or equivalent experience in Facility Management, Hospitality, or related field.
• Proven experience in housekeeping supervision, inventory control, and maintenance coordination.
• Proficiency in Microsoft Excel (formulas, pivot tables, data management).
• Strong organizational and problem-solving skills.
• Ability to manage multiple tasks and work under minimal supervision.
• Good communication and vendor management skills.