Facility Manager

Position Overview:

Facilities Manager will contribute towards the site facility management. This role is to perform a variety of managing facilities tasks, duties, and managing our company s facilities activities. The Facilities Manager ensures smooth running of the company s offices and contributes in driving sustainable growth.

Primary Responsibilities:

Plans and coordinates administrative procedures and systems and devises ways to streamline processes

Assesses Facilities staff performance and provides coaching and guidance to ensure maximum efficiency

Maintains and understands departmental procedures and policies and will be able to actively discover new ways to do the job more efficiently

Ensures all support activities are carried on efficiently and effectively to allow operations to function properly

Ensures that the facility is fully operational with all utilities functioning properly on a 24 x 7 basis

Maintains 100% uptime for all critical equipment PM of all assets and infrastructure

Coordinates cost reduction initiatives without affecting employee satisfaction

Supervises clerical and Facilities personnel by communicating job expectations, appraising job results, and disciplining employees

Develops and implements policies and procedures to improve operations and function of the department and ensures operations adhere to policies and regulations

Ensures the smooth and adequate flow of information within the company to facilitate other business operations

Ensures a safe, secure, and well-maintained facility that meets environmental, health, and security standards

Manages schedules and deadlines

Monitors inventory of office supplies and the purchasing of new material with attention to budgetary constraints, and monitors costs and expenses to track in budget preparation.

Oversees facilities services, maintenance activities and tradespersons

Maintains office efficiency by maintaining appearance of common areas, organizing procedures, handling correspondence, managing filing systems, and overseeing supplies and equipment

Focus on cost reduction without affecting the quality and timeliness of the services

Oversee and maintain office equipment for uninterrupted function, identify and fulfill office supply needs, maintain, and manage vendors, and coordinate food delivery as needed

Manage all aspects of the office s space/infrastructure planning (moves, adds, and changes to workstations) and provide answers, resources, and solutions as requested

Ensure peak organizational operations and provide preventative measures by identifying issues

Coordinates with internal and external resources, and cultivate relationships with vendors

Manages the maintenance and repair of machinery, equipment, and electrical and mechanical systems

Reviews internal customer feedback from the internal survey to measure performance

Oversees the EHS for site including employee s safety, Fire Safety Training, Emergency Rescue, etc.

Education Requirements:

o Bachelor s degree or equivalent

Field Experience:

o At least 12 years of experience in the Facilities field

Position Experience:

o At least 10 years in a facilities or similar position

Other Qualifications:

o Proven experience as a Managerial function or relevant role

o Experience developing internal systems