Facility Executive

The Facility Manager will be responsible for managing, maintaining, and optimizing all physical infrastructure and facilities across the EdTech organization. This includes ensuring smooth daily operations, safety, compliance, vendor management, housekeeping, security, and creating an efficient and learner-friendly environment for staff, students, and visitors.

Key Responsibilities

1. Facility Operations & Maintenance

• Oversee daily facility activities across office, classrooms, labs, and training centers.
  
• Ensure proper functioning of electrical, plumbing, HVAC, lighting, CCTV, and other infrastructure systems.
  
• Conduct routine inspections and preventive maintenance across all centers.
  
• Manage seating arrangements, classroom setups, and resource availability for batches.
  

2. Vendor & AMC Management

• Coordinate with external vendors for housekeeping, security, electrical maintenance, water supply, pest control, and IT infrastructure.
  
• Manage AMC contracts for equipment like projectors, systems, AC, biometric systems, and UPS.
  
• Negotiate vendor rates to ensure cost-effective operations.
  

3. Safety, Security & Compliance

• Ensure compliance with fire safety norms, hygiene standards, and government regulations.
  
• Conduct periodic fire drills and safety audits.
  
• Oversee CCTV monitoring, access control systems, and visitor management.
  
• Maintain records of incident reports and ensure immediate corrective actions.
  

4. Asset & Inventory Management

• Maintain inventory for classroom materials, furniture, stationery, laptops, and IT equipment.
  
• Track and manage asset allocation across teams and centers.
  
• Coordinate repair, replacement, and disposal of damaged assets.
  

5. Housekeeping & Cleanliness Oversight

• Ensure all centers, classrooms, washrooms, and office spaces meet hygiene and sanitation standards.
  
• Implement daily/weekly cleaning checklists and audits.
  
• Ensure consumables (tissues, cleaners, sanitizer, toilet supplies) are adequately stocked.
  

6. Infrastructure Setup & Expansion

• Assist in new center openings layout planning, interiors, furniture, IT, and facility setup.
  
• Coordinate with project/operations team for center renovations or expansions.
  
• Support relocation or space optimization activities.
  

7. Budgeting & Cost Control

• Prepare facility budgets for maintenance, utilities, repairs, and consumables.
  
• Ensure optimal use of resources and cost-saving initiatives.
  
• Maintain and track monthly facility expenses.
  

8. Coordination & Stakeholder Communication

• Work closely with Operations, HR, Admin, Tech, and Center Heads to ensure seamless facility support.
  
• Handle escalations from staff, students, and visitors regarding facility issues.
  
• Provide timely updates on ongoing maintenance and tasks.
  

Required Skills & Competencies

• Strong knowledge of facility operations, maintenance practices, and compliance norms.
  
• Vendor management & negotiation skills.
  
• Basic understanding of electrical, IT, HVAC, and security systems.
  
• Excellent communication and coordination skills.
  
• Problem-solving ability and quick decision-making.
  
• Proficiency in MS Excel, reporting tools, and ticketing systems.